Intern – Reporting and Programme Support

Job Description

Responsibilities

• Support the development, compilation, and timely submission of donor reports, as well as other mission-specific reports or donor proposals, ensuring accuracy and compliance with donor and organizational requirements.

• Support the collection, consolidation and organization of inputs from programme teams for reports, updates, briefing notes and other reporting-related documents.

• Assist in maintaining reporting trackers, information management tools and shared filing systems to support reporting processes.

• Support the review, formatting and quality assurance of reports and other programme-related documents.

• Participate in and provide support for program-related meetings and conferences at both the national and international levels.

• Provide technical support to Programme Units on the use of PRIMA, as needed. 

• As part of the Policy and Programme Support Unit (PPSU), support other PPSU functions as needed. This includes project development, monitoring and evaluation and compliance.

• Undertake travel duties relating to project/programme monitoring, liaison with counterparts, problem solving, and new project/programme development, as required.

• Perform such other duties as may be assigned.

It is expected that the selected intern will: 

• Be exposed to the activities of IOM in the duty station.
• Gain understanding about the IOM and the UN System and its processes.
• Learn technical skills described in this Post Description.

• Be able to prove their dedication, skills, and capacity to work in an international setting as part of a diverse and international team.

Qualifications

Required Qualifications and Experience

Education

• University degree in Social Sciences, Migration Studies, Political Science, International Relations or a related field from an accredited academic institution from an accredited academic institution.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Previous internship, volunteer, academic, or professional experience related to reporting, research, information management, programme support, communications, or administration is an advantage. 
• Experience in designing and managing information management tools to facilitate report writing
• Experience using Microsoft Office applications, particularly Word, Excel and PowerPoint, is desirable.

Skills

• Strong written and verbal communication skills in English. 
• Good organizational skills and attention to detail. 
• Computer literacy, especially database tools and strong Excel knowledge;
• Ability to review, consolidate and organize information from multiple sources.
• Proven ability to produce quality work accurately and concisely according to set deadlines;
• Ability to timely understand the Organization’s structure and portfolios;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Ability to multi-task, prioritize and work independently.
• Strong interpersonal and coordination skills.
• Demonstrated interest in migration, development, humanitarian, or related fields.
• Written and verbal communication skills in Thai is an advantage

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in ​English is required (oral and written). 

Proficiency in spoken and written Thai is an advantage but is not required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.

• a cover letter, indicating the dates of availability;

• a curriculum vitae; 

• a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls. 

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info