Grants Financial Monitoring and Compliance Associate

Background Information

Our client is an operational arm of the United Nations, supporting the successful implementation of its partners' peace building, humanitarian and development projects around the world. Our client  supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, our client provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. The aim of Our Client in is to provide efficient and cost-effective implementation services on behalf of all our partners to support the reconstruction and development of the country. Our Client’s mission is to exceed the expectations of all stakeholders in the delivery of services, at all times, in all places, in all circumstances, in order to significantly improve the lives of all Afghans in need. Under the direct supervision of the Grants Financial Monitoring and Compliances Officer, the Grants Financial Monitoring and Compliance Associate contributes to the effective implementation and financial monitoring of grant funds disbursed to Grantees (Facilitating Partners – FPs) at the field level.

Functions / Key Results Expected

1. Financial monitoring and Compliance of Grant Management Activities

●  Perform periodic grants monitoring and spot check activities focusing on financial aspects, providing recommendations and mitigating solutions - Assess the cash distribution process for compliance - Prepare and submit monthly financial monitoring reports to direct supervisor, consolidating key findings, risks, and areas for improvement - Identify financial management weaknesses, compliance gaps, and potential risks, to strengthen accountability and internal controls.

2. Capacity Building and Technical Support

●  Provide hands-on technical support and on-site capacity building to FPs to strengthen financial management systems, internal controls, and compliance with UNOPS requirements - Support the FPs to develop corrective action plans arising from spot checks and financial reviews, and monitor the timely implementation of agreed improvements - Provide inputs into the design of targeted training and capacity development initiatives informed by findings from financial monitoring and compliance reviews.

3. Internal controls

●  Review implementation of internal control systems by FPs based on their operations policies, including financial controls, segregation of duties, authorization processes, record-keeping, and asset management - Identify internal control weaknesses and compliance gaps, and provide practical recommendations to strengthen control frameworks in line with UNOPS requirements, FP policies, POM and applicable regulatory standards.

4. Compliance

●  Provide continuous capacity-building support to Financial Partners (FPs) to ensure full compliance with applicable financial management policies, internal control requirements, and procedures - Provide guidance on financial procedures to FPs to ensure a clear understanding of, and compliance with the Project Operations Manual (POM), grant support agreement, UNOPS requirements.

5. Knowledge management and sharing

●  Actively undertake relevant training and learning opportunities to strengthen expertise in finance and grants management - Document and share lessons learned and best practices, with FPs, project team and other relevant fora - Contribute to the overall knowledge sharing and collaboration within the Grants and Contracts team in UNOPS Grants Management “Community of Practice”.

6. Ad-hoc Assignments

●Perform any other duties and responsibilities assigned by the supervisor to support project delivery and team objectives.

Under the direct supervision of the Grants Financial Monitoring and Compliances Officer, the Grants Financial Monitoring and Compliance Associate contributes to the effective implementation and financial monitoring of grant funds disbursed to Grantees (Facilitating Partners – FPs) at the field level. The role supports the execution of approved financial monitoring plans, assesses whether there have been any significant changes to applicable internal controls, and verifies the appropriate use of grant resources. Strategically based in field offices, the role supports on-site capacity building of FPs to strengthen financial management practices and compliance with Project Operations Manual (POM), FP internal policies, and applicable UNOPS financial regulations and rules.

Integrity and Inlcusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and Other: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.

Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Result Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agitlity: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common

There is no team reporting reporting to this role

Qualified female candidates are encouraged to apply for this role