Details
Mission and objectives
UNLIREC was created to promote and enhance international efforts towards global disarmament and international peace and security through the support and promotion of regional disarmament efforts (A/66/6(Sect.4) taking into account the specific characteristics of each region.
Context
The United Nations Regional Centre for Peace, Disarmament and Development in Latin America and the Caribbean (UNLIREC), as the operational arm of the United Nations Office for Disarmament Affairs (UNODA), is mandated to provide substantive support for the initiatives and other activities of the Member States of the Latin American and the Caribbean region for the implementation of measures for peace and disarmament, and for the promotion of economic and social development.
Task description
The UNV Project Assistant will assist the Programme Unit and report to the head of the unit in the following:
1. Support the programme unit in day-to-day administrative aspects of UNLIREC’s programme activities
• Assist in overall administrative duties/processes (e.g. travel arrangements, visa applications, expense statements, telecommunications charges, service and supply requisitions, conference room bookings, etc.).
• Organize official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.)
2. Assist in the implementation of the programme unit activities:
• Support in the organization and coordination of workshops, seminars, and courses undertaken within the framework of the programme.
• Liaise with the relevant national focal points and UN agencies for the organization of the programme activities.
• Develop, as appropriate, in coordination with the programme unit, practical tools that will facilitate the implementation of the courses and/or workshops.
• Ensure the quality control of outgoing information and communications related to the programme.
• Liaise with the executive office on programme activities.
• Draft and prepare correspondence on programme activities.
• Provide inputs/information required to the programme advisor for the preparation of communications/report to donors or external clients.
3. Liaise with Executive Office on administrative matters:
• Carry out and submit required preparatory work for contracts, tendering, according to UN procedures, rules and regulations.
• Support and organize programme procurement processes and requirements, and make purchases in consultation with the EO coordinator.
4. Knowledge Management
• Responsible for systematizing administration and storage of electronic files for the programme unit.
• Responsible for developing systems for disseminating institutional knowledge and lessons learned to and from internal and external stakeholders.
• Contribute inputs for programme contributions to institutional communications.
5. Perform other duties as requested by the Director.
1. Support the programme unit in day-to-day administrative aspects of UNLIREC’s programme activities
• Assist in overall administrative duties/processes (e.g. travel arrangements, visa applications, expense statements, telecommunications charges, service and supply requisitions, conference room bookings, etc.).
• Organize official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.)
2. Assist in the implementation of the programme unit activities:
• Support in the organization and coordination of workshops, seminars, and courses undertaken within the framework of the programme.
• Liaise with the relevant national focal points and UN agencies for the organization of the programme activities.
• Develop, as appropriate, in coordination with the programme unit, practical tools that will facilitate the implementation of the courses and/or workshops.
• Ensure the quality control of outgoing information and communications related to the programme.
• Liaise with the executive office on programme activities.
• Draft and prepare correspondence on programme activities.
• Provide inputs/information required to the programme advisor for the preparation of communications/report to donors or external clients.
3. Liaise with Executive Office on administrative matters:
• Carry out and submit required preparatory work for contracts, tendering, according to UN procedures, rules and regulations.
• Support and organize programme procurement processes and requirements, and make purchases in consultation with the EO coordinator.
4. Knowledge Management
• Responsible for systematizing administration and storage of electronic files for the programme unit.
• Responsible for developing systems for disseminating institutional knowledge and lessons learned to and from internal and external stakeholders.
• Contribute inputs for programme contributions to institutional communications.
5. Perform other duties as requested by the Director.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.