National Supply Chain Officer

Job Description

Position Title:National Supply Chain Officer

Duty Station City: Caracas
Duty Station Country: Bolivarian Republic of Venezuela
Grade: NOA
Contract Type: Special Short Term Graded
Recruiting Type: General Service
Vacancy Type: Special Vacancy Notice
Initial duration: Until December 31st, 2026 - renewable 

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of Chief of Mission and direct supervision of Resources Management Officer, and in close collaboration with the Programme Managers, the incumbent will provide operational support to Mission’s Procurement and Logistics Unit processes.

Responsibilities

1. In coordination with the Project Manager and Head of Resources Management, support the planning and implementation of procurement and contractual activities for projects including the procurement of services and commodities (e.g. information technology, electronic equipment and instructions, vehicles, medicines, foodstuffs, building lease, maintenance of material, office supplies, construction, furniture, air charter, freight and forwarding, etc.) taking into account local market conditions.   
2. Provide support and guidance to requisitioning units on procurement procedures and available options, in line with IOM Procurement Manual and Delegation of Authority.
3.  Coordinate with the Finance Department to  confirm that the project ID, account code and budget line item are identified and available prior to the final ordering and delivery of any equipment/materials. 
4.  Coordinate the inspection process for supplies, services and equipment purchased to  verify conformance with specifications and supporting documentation. With reference to Purchase Orders, process and verify receipts in the system upon confirmation from requisitioners. 
5. Provide procedural support to offices and units on procurement-related policies, rules and standard operating procedures. 
6.  Organize tenders and  competitive bidding processes in accordance with established procedures, including compiling and reviewing documentation and participating in the evaluation of offers against established criteria such as  quality, compatibility, payment terms , warranty, after selling services, maintenance, and  supplier profile. 
7.  Monitor the application of warehouse and asset management procedures, including coordination with technical staff, suppliers and manufacturers for repairs, maintenance and warranty matters.
8. Monitor storage conditions of office supplies, maintain registry and conduct periodic stock taking to ensure that stationery and cleaning supplies are replenished in a timely manner.
9. Contribute to quarterly and annual physical inventories, monitoring of assets in the  Office and maintain fixed assets registry accordingly. 
10. Support coordination of assets disposal processes in accordance with IOM procedures and monitor  proper recording and labelling of fixed.
11.  Create and maintain organized filing systems for procurement documentation, including quotations, purchase orders, expenditure records, and receipts.
12. Assist in the preparation and administration of service agreements and contracts, including tracking amendments or extensions and coordinating with LEG Department for review, as required.   

13. Provide guidance, training and supervision  to  staff in the unit.

14. Undertake other duties that may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Supply Chain Management, Finance, International Business or a related field from accredited academic institution;

  Or

• Bachelor’s degree in above field with two years of professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience supporting results-based projects and activities.
• Experience working well under pressure while keeping abreast with tight deadlines.

Skills

• Computer literacy and good knowledge of the MS Office 365 and ERP system.

• Good negotiation and planning skills.

• Team-work oriented capacity to work independently; personal commitment, efficiency, flexibility, experience in working effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Spanish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info