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Pacific
Community
Communauté
du Pacifique

JOB DESCRIPTION

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Organisation Context

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The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Executive is made up of the Office of the DG based in Noumea and the Offices of the two DDGs. The DDG Science and Capability based in Suva has oversight of the eight technical divisions (Climate Change and Sustainability – CCS, Education Quality and Assessment – EQAP, Fisheries, Aquaculture and Marine Ecosystems – FAME, Geoscience, Energy and Maritime – GEM, Human Rights and Social Development – HRSD, Land Resources Division – LRD, Public Health Division – PHD, and Statistics for Development – SDD), SPC’s Flagships (Climate Change, Digital, Food Systems, Gender, and Oceans) and Suva-based operations.

The DDG Science and Capability also serves as chair on numerous organisational level executive committees (e.g. in 2026 – Building committee, RV Pasifika committee) for which this position will oversee secretariat functions.

As SPC’s largest single country operational footprint, an extensive amount of confidential correspondence and information passes through the Suva office via the position of Executive Office Manager Suva. The position is called upon to interact with a wide variety of high-profile people including:

  • representatives of governments and administrations and members of the governing body of SPC;
  • heads and representatives of other regional and international organisations;
  • heads of SPC’s divisions, programmes and sections; and
  • any staff member who wishes to discuss any matter or issue with the Deputy Director-General.

Key Result Areas:

  1. Executive Office Administration and Executive Support (40%)
  2. Correspondence, Information and Records Management (20%)
  3. Governance, Meetings and Stakeholder Coordination (30%)
  4. Financial, Travel and Operational Support (10%)

The requirements in the above Key Result Areas are broadly identified below.

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Note

The above performance standards are provided as a guide only. The precise performance measures for this position will need further discussion between the jobholder and supervisor as part of the performance development process.

Work Complexity

  • Supporting the Deputy Director-General's office, in terms of administrative & secretarial operations, time management, planning & relationship management.
  • Strong understanding of the dynamics of Pacific Island government and development partner relationships.
  • Discretion and demonstrated ability to facilitate an effective liaison between the Deputy Director-General and other constituencies.
  • Interactions with high level officials, heads of ministries or ministerial offices in SPC members when needed.
  • Strong effective and efficient organisation skills of high-level meetings and events.

Functional Relationships & Relationship Skills

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Level of Delegation

Routine Expenditure Budget: 0

Budget Sign off Authority without requiring approval from direct supervisor: 0

Person Specification

Qualifications

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Knowledge / Experience

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Key Skills /Attributes / Job Specific Competencies

The following levels would typically be expected for the 100% fully effective level:

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Key Behaviours

All employees are measured against the following Key Behaviours as part of Performance Development:

  • Change and Innovation
  • Interpersonal Skills
  • Teamwork
  • Promotion of Equity and Equality
  • Judgement

Personal Attributes

  • Able to undertake duties and responsibilities in a timely manner
  • Able to work without supervision
  • Able to learn new ideas and processes quickly
  • Able to show initiative and work in a multi-cultural environment
  • Be a good team player

Change to Job Description:

From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment – including technological requirements or statutory changes. Such change may be initiated as necessary by the Director Corporate Services. This Job Description may be reviewed as part of the preparation for performance planning for the annual performance cycle.

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At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.