Program Assistant – Grants Management and Implementing Partners

Job Description

CALL FOR APPLICATIONS – 22590

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Context: 

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Project Development and Reporting Officer; and, in close coordination with Procurement officer and finance officer, in collaboration with all program units, the incumbent will be responsible for the coordination and monitoring of operational, administrative, and financial aspects of implementing partnerships. 

The role serves as a focal point for ensuring that partner-led activities align with donor requirements, IOM policies, and project work plans, while promoting a coherent approach to engaging with local partners.

Responsibilities

1. Operational Oversight: Assist in the coordination and monitoring of the operational, administrative, and financial aspects of IOM Cambodia’s implementing partnerships in accordance with IOM policies and donor requirements.

2. Implementation Monitoring: Track implementation progress against approved workplans, budgets, targets, indicators, and agreed deliverables. Keep teams informed on the status of project implementation; identify gaps and suggest actions to improve implementation.
3. Planning & Tool Development: Participate in the development and adjustment of work plans, project budgets, Monitoring & Evaluation (M&E) tools, and standard operations procedures (SOPs) for implementing partners.
4. Information & Data Management: Coordinate the collection, verification, and analysis of data on partner progress. Update information management systems and project-related materials, including summaries, donor briefings, and visibility materials.
5. Selection & Due Diligence: Support the review of IP selection Call for Expression of Interests and coordinate with Program, Finance, and Procurement staff to conduct partner capacity and risk assessments.
6. Partnership Agreement Management: Support the preparation, review, amendment, extension, and closure of implementing partner agreements. Maintain a tracking system for agreement validity, reporting deadlines, deliverables, payments, amendments, and outstanding actions.
7. Liaison & Coordination: Liaise and coordinate with , partners, United Nations agencies, local authorities, and government counterparts to promote a coherent approach to local partner engagement.
8. Capacity Strengthening: Contribute to the planning, development, and delivery of capacity-building activities targeting civil society partners and implementing partners.
9. Compliance & Audit Readiness: Ensure all partnership supporting documents from IPs are received and securely  archived for  future internal and external audits or donor monitoring missions. Track the implementation of audit and monitoring recommendations. Field Monitoring: Undertake duty travel relating to project implementation, monitoring visits, and partner /project assessments and evaluations. 
10. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in Business Administration, Finance, Accounting, Management, or a related field from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in administrative and management, project monitoring, and administrative/financial oversight.
• Experience in implementing partner management, compliance reviews, or monitoring processes within international organizations or NGOs.
• Experience supporting partner due diligence, capacity assessments, and risk assessments.

Skills

• Strong understanding of partnership management and institutional compliance frameworks to ensure effective oversight of external stakeholders.

• Strong analytical and problem-solving skills, with the ability to identify and mitigate operational risks.

• Demonstrated ability to work effectively in multicultural and multidisciplinary environments while maintaining professional standards.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Languages

IOM’s official languages are English, French, and Spanish.

Required

For this position, fluency in English and Khmer is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators - Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link- https://www.iom.int/sites/default/files/aboutiom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview. 

Other: 

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. 

• Only shortlisted candidates will be called for assessment.

• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. 

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. 

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. 

How to apply: 

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above mentioned deadline by 11:59 PM (Phnom Penh Time) referring to this advertisement.

Applications should include:

• Cover letter 
• Curriculum vitae 

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. 

If you have any questions, please feel free to contact: iomphnompenh@iom.int

Only shortlisted candidates will be contacted. 

Posting period: 

From 17.08.2026 to 23.08.2026

Required Skills

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