JOB TITLE: Transport Administrator
LOCATION: Pristina, Kosovo
NATO GRADE: MCIV4
Our organization:
The NATO-led Kosovo Force (KFOR) is deployed in Kosovo to help maintain a safe and secure environment and freedom of movement for all citizens, irrespective of their ethnic origin. KFOR is part of the wider international effort to build peace and stability in the area. Headquarters KFOR (HQ KFOR) is based in Camp Film City, Pristina.
This is a position within the Kosovo Forces Headquarters (KFOR HQ), a subordinate organization of Joint Forces Command Naples (JFCNP), both of which are organizations of the North Atlantic Treaty Organization (NATO).
The Command Group of Headquarters Support Group Branch protects Camp Film City / HQ KFOR against internal and external threats, and provides real life support to HQ KFOR and assigned facilities.
Within the Transport Section the Transport Administrator is responsible for management of work of the following sections: Fleet Management and Admin, Dispatch and Transport and Light Aid Detachment (LAD).
The Transport Administrator serves as the Executive Officer (XO) for the Transport Section Manager, coordinating daily platoon operations, dispatch schedules, and vehicle assignments for HQ KFOR transport missions.
Principal duties:
·Manage the Transcoy database and operates the NATO Depot and Support System-Movement, Transport and Materiel (NDSS-MTM) database.
·Plan the daily Transportation Requests with Dispatch Office for drivers’ activities.
·Serve as XO for the Transport Section Manager.
·Assign Personnel and Vehicles for transport missions in support of HQ KFOR.
·Coordinate and distribute functions to the related sections of the Platoon.
·Analyse monthly vehicle use, mileage, consumption, expenditure, trip tickets and provides associated reports, including external units.
·Keep track of accident reports, expenditure and operative status.
·Ensure the completion of all necessary administration, reports and statistics for NATO funded vehicles for higher authorities, J4 Property Officer TAMS on all administrative vehicle related activities including: acquisitions; temporary assignments; write-offs; REL; and registration.
·Keep custody of all vehicle active and historic file.
·Promote Write-Off analysis and annual acquisitions to Property Officer TAMS.
·Responsible for efficient internal vehicle maintenance procedures
·Property utilization Memorandum Receipt Account Holder (MRAH) of all vehicles their assignment and equipment.
Additional duties
·May be required to undertake operational deployments and/or TDY assignments both within and outside NATO’s boundaries.
·Any other duties or tasks as directed by the HQ KFOR Transport Section.
The work is normally performed in a normal NATO office-working environment. Normal Working Conditions apply.
The employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract. The incumbent may be required to undertake TDY assignments, both within and outside NATO boundaries.
The required qualifications are:
·Higher Secondary Education plus vocational training in auto mechanic, auto management or related field.
·Minimum 4 years’ experience managing a fleet or related position in logistics field.
·Mechanical experience/training in automotive vehicles.
·National driving license
Desirable qualifications
·Previous working experience in a military environment.
·Logistics background in an international environment comprising both military and civilian elements.
·Experience as Transport Section Manager/Coordinator.
·Experience with LOG Filing System (FS) and/or NATO Depot & Support System (NDSS).
·Experience with supply and storage in transport field.
·Advanced vocational training in auto mechanic, auto management or related field.
·European Computer Driving Licence (ECDL).
·Logistic Courses
The required personal attributes for the successful candidate:
Personal Attributes:
Adherence to organizations policies and/or procedures. Proposes, coordinates and executes changes of all activities. Ability to maintain social, organisational, and ethical norms in job-related activities. Ability to mix easily with other people.Outgoing, participative. Willingness to participate as a full member of team of which the jobholder is also the team leader of; effective contributor.
Problem Solving:
The work covers many similar or dissimilar tasks which normally require personal, intellectual and technical skills. The work may have many aspects, but is closely linked within the same subject area.
Problems broadly similar in nature with differing situations often raising new issues require solutions involving interpretative thinking, analysis and choice of a decision among several possible courses of action.
Managerial Responsibilities:
Controls and influences daily work priorities of an element in accordance with rules and regulations. Supervises and is directly involved in the direction, planning, coordination and review of the work of others. Some degree of external coordination is required.
Professional Contacts:
Regular professional contacts inside and/or outside immediate activity on functional matters. Solicits and gives information and provides advice/guidance. May negotiate at own level and should use initiative. These contacts, within designated levels of authority, could commit the organizational element to a course of action. Requires normal courtesy, understanding and tact in dealing with Branch Head and external unit members.
Contribution to the Objectives:
The work covers many similar and/or dissimilar tasks which require analysis and research skills within the same subject area. Although clear guidance and standard rules/regulations are available, ability to analyze and solve problems is needed to deal with specific issues. Performance of duties directly impacts the objectives, efficiency, image and the financial resources of the HQ especially when acting as the Executive Officer to the Transport Section Manager.
Impact of Work Environment:
The work environment has slightly undesirable effects on the work performed. Occasional exposure to noise, dust, extremes of temperature, oil, fumes with some risk of personal discomfort or injury.
Nationality Requirements:
Applicants must be nationals of NATO member nations.
Before any appointment is confirmed, the preferred candidate will be required to obtain a NATO Security Clearance and to successfully pass a medical examination certifying fitness to work.
The successful candidate will be offered a 12-month contract, which may be renewed yearly up to a maximum period of six years and subject to satisfactory performance and the continued operational need/funding for the position.
Candidates have to apply electronically in NATO Talent Acquisition Program through following link: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en
Please be aware that a Selection Board will only assess the information provided in the job submission form, including the answers to the pre-screening questions and description of your work experiences (Attachments are supporting documents and should not be referred to in the job submission).
Please complete Work Experiences as comprehensively as possible, whereas tailor your answer to pre-screening question, i.e. provide summary information related to the requirements of the position. Your answers should reflect genuine information from your education background and job experience in line with information on your application. Don't copy and paste information from your application when answering pre-screening questions.
Only candidates meeting ALL essential required qualifications will be considered and be assessed in competition with other candidates. Evidence of educational qualifications and/or training certification will be sought for candidates who are invited for interview.
The successful candidate is expected to join the organization on 01 April 2027.
Information on Employment Conditions (this is provided as a guide only and is not meant to be an exhaustive list)
The starting salary for MCIV-4 is 5,926.00 € per month (exempt from local taxation).
Other employment benefits include:
·Affiliation to a Group Medical Insurance Scheme (premiums shared between employee/employer).
·Addition amount of 12% of the basic pay paid by organization for personal pension obligations, plans, and/or schemes.
·30 days annual leave per calendar year
·Up to 7 Special leave days
·Up to 11 days Official/National holidays.
·An installation allowance equal to one month’s salary (eligible if opting to stay outside of the camp. 50% to be reimbursed if not completing two consecutive years of service).
·A removal allowance equal to one month’s salary, after having completed at least one year of consecutive service, unless removal expenses are reimbursed by any other source.
·Travel Expenses paid to take up duty / end of tour from/to your permanent residence.
Additional information:
KFOR is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. KFOR welcomes applications of nationals from all member Nations, and strongly encourages women to apply. Building Integrity is a key element of KFOR’s core tasks. As an employer, KFOR values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.