1. SUMMARY
The Administrative Tribunal (AT) is an independent body. It is competent to decide any individual dispute brought by a staff member or a member of the retired NATO staff or their legal successor, who is affected by a decision, which is allegedly not in compliance with the CPR or the terms of their appointment with the Organization. The AT is composed of five members of different NATO nationalities who are appointed by the NAC. The AT generally conducts oral hearings and renders binding judgments. The AT is served by a Registrar office whose personnel are in the discharge of their duties responsible only to the Tribunal.
The incumbent, under the supervision of the AT Registrar, provides assistance related to the office administrative requirements. They ensure the timely preparation of all relevant administrative and legal documents in accordance with the guidance received.
Additionally, they will conduct legal research in the field of international administrative law and support with the drafting and proof-reading of routine correspondence, analysis of case-related documents, annual statistics and any other legal or administrative documentation.
2. QUALIFICATIONS AND EXPERIENCE
The incumbent must:
• possess higher secondary education qualification with 4 years post-related; experience, OR upper vocational training/ post-secondary degree or a university degree in law with 2 years post-related experience;
• have experience in an administrative capacity in a legal office including event, project management and financial support duties;
• have experience in a legal office performing legal research;
• possess the following minimum levels of NATO’s official languages:English/French V (“Advanced”) in one and II(“Elementary”) in the other; and
• have a sound working knowledge and demonstrate experience of standard software applications; and
The following would be considered an advantage:
• experience working in an international organisation or international environment, such as NATO;
• experience with project management software, creating and maintaining webpages, and excellent SharePoint skills; and
• excellent communications skills, and the capacity to present (orally and in writing) in a compelling, accurate, and clear manner, as well as be able to organize and synthetize voluminous information.
3. MAIN ACCOUNTABILITIES
Information Management: Process documents and drafts as required. Keep oneself informed of upcoming activities. Answer enquiries and and maintain the Tribunal’s agenda. Draft routine memoranda and cover letters as required. Assist with the day-to-day administration of the Tribunal. Finalize general correspondence and documents, prepare presentations and create tables of figures. Prepare staff mission and hospitality requests. Organise own workload to ensure the accurate and timely execution of duties. Collect, categorise and track relevant information required for various tasks and projects. Handle administrative preparation and filing (including retrieval and distribution of NATO and non-NATO documents). Maintain an effective follow-up and/or reminder system for pending actions within the service. Update relevant information portals and divisional sites. Contribute to the continuous improvement of the IKM tools and processes for the unit.
Stakeholder Management: Establish good working relationships with all divisional staff and with relevant stakeholders inside and outside the Organisation. Engage with stakeholders in the areas of budget, finance and HR to become a divisional expert on International Staff administrative procedures. Liaise with others within the Division and beyond to leverage knowledge. Follow major activities in the field of international law of other International Organisations and international or national courts with a direct impact on assigned tasks. Demonstrate the necessary courtesy, diplomaticy and tact in dealing with the internal and external stakeholders and when representing the office.
Project Management: Assist in managing the Tribunal’s sessions and work tasks. Prepare and contribute to project work as required. Execute budget transfers and input data in ERP. Produce regular financial summary reports. Assume accountability and drive projects/initiatives to completion. Find timely and creative solutions to problems that meet client and Organizational needs and priorities while respecting rules and procedures. Find ways to be faster, better and more effective in managing information and using office tools.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
Reporting line: The incumbent reports to the AT Registrar.
Intercations: The incumbent will regularly interact with the other officials of the Organization NATO-wide and external stakeholders.
Direct reports: N/A
Indirect reports: N/A
5. COMPETENCIES
The incumbent must demonstrate:
• Achievement: works to meet standards.
• Analytical Thinking: sees basic relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: sees patterns based on life/work experience.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: reads non-verbal cues and understands meanings.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: cooperates.
Contract clause applicable:
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. These circumstances are described in the IS directive on twin-graded posts.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
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For all other applications: www.nato.int/recruitment
Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.
When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.