Information Management Officer (ActivityInfo)

UNICEF is supporting health, nutrition, HIV prevention, education, access to safe drinking water, sanitation and protection for children and families caught in the conflict.

UNICEF Ukraine is implementing its 2025-2029 Country Programme while continuing to respond to humanitarian needs and support recovery and resilience. This requires timely, reliable and comparable monitoring information across the Country Office, Field Offices, Programme Sections and implementing partners to support programme management, accountability and evidence-based decision-making.

UNICEF Ukraine is developing an integrated Monitoring System and data ecosystem to improve the collection, management, quality and use of programme monitoring data. ActivityInfo is being established as a centralized repository for partner reporting and related monitoring data, complemented by standardized Excel-based tools for data preparation and bulk import.

The system is designed to support interoperability between reporting, planning, results and other approved UNICEF data sources. Power BI dashboards and analytical products, supported by reusable dataflows and semantic models, will enable consistent analysis and reduce repeated manual transformation of the same data across products.

This National UNV assignment is designed as a time-bound, hands-on system implementation role. During the 12-month assignment, the Information Management Officer (ActivityInfo) will help operationalize the core Monitoring System by migrating and structuring priority data, stabilizing ActivityInfo and Excel reporting workflows, setting up the core Power BI dashboard and underlying data connections/models, and documenting the processes needed for continued maintenance.

The role will work closely with the central Planning, Monitoring and Reporting (PMR) team, Programme Sections, Field Offices and relevant technical focal points, with a strong focus on knowledge transfer and handover to UNICEF staff

Under the direct supervision of the Planning and Monitoring Officer, and in close collaboration with the PMR team, the UNV will focus on the practical implementation, stabilization and handover of the Monitoring System during the 12-month assignment:
a. ActivityInfo implementation and data migration
• Complete priority migration/import of historical and current partner reporting and reference data into ActivityInfo; map fields, transform, validate and reconcile records, and document migration results.
• Configure and optimize forms, reference tables, validation rules, metadata, update procedures and data-quality checks required for routine use.

b. Excel reporting and data-processing tools
• Stabilize and optimize standardized Partner/M&E Excel templates used for data preparation and ActivityInfo import, including Power Query/M, validation rules, lookup tables and automated checks.
• Keep Excel tools aligned with ActivityInfo structures and document the update process.

c. Data integration and Power BI
• Establish and optimize required dataflows, connections, semantic models, relationships, DAX calculations and refresh processes linking ActivityInfo and other approved UNICEF data sources.
• Support development and operationalization of the core Monitoring System Power BI dashboard and priority supporting analytical views.

d. Documentation and handover
• Prepare and maintain technical documentation, data dictionary, change log, SOPs, update/refresh procedures and troubleshooting guidance.
• Transfer knowledge to designated UNICEF staff and support practical user adoption.

e. Other responsibilities
• Should key tasks be completed successfully earlier, carry out other related tasks in the framework of the new Monitoring system development.

By the end of the assignment, the core system should be operational, documented and maintainable by UNICEF staff, with established procedures for data updates, quality assurance, administration and dashboard maintenance.