Senior Operations Assistant
Job Vacancy | Monday, August 24, 2026
| Reference Number | 260841 |
|---|---|
| Position Grade | TL2 |
| Department | East Asia Department |
| Division | Mongolia Resident Mission |
| Location | Mongolia Resident Mission |
| Date Posted | Monday, August 24, 2026 |
| Closing Date | Monday, September 7, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Operations Assistant is assigned to the Mongolia Resident Mission (MNRM) within the East Asia Department (EARD). You will be based at our Resident Mission Office in Ulaanbaatar, Mongolia.
You will report to the Country Director.
Your Role
As a Senior Operations Assistant, you will provide comprehensive administrative and operational support.
You will:
- Manage the supervisor's calendar and coordinate appointments, meetings, travel and accommodation in accordance with ADB procedures.
- Prepare and distribute accurate correspondence, reports, and other documents. Handle routine correspondence independently and draft more complex documents for supervisor's review and signature.
- Manage incoming and outgoing communications, including mail, telephone calls, and enquires. Record and route communications promptly, respond to routine enquiries, and refer other matters to appropriate staff.
- Coordinate day-to-day administrative activities, including team travel, meetings, meeting materials, minutes, document formatting, records management, and file maintenance.
- Liaise with government agencies, development partners, external stakeholders, and ADB Headquarters to support operational coordination and stakeholder relations.
- Coordinate headquarters missions, senior management visits, and major institutional events, including meetings, and logistics arrangements and follow-up actions.
- Manage workplace logistics including office space, equipment, furniture, security arrangement and office supplies.
- Perform other duties as may be required and reflected in your workplan.
Qualifications
You will need:
- Bachelor's degree in economics, public administration, business administration, or a related field
- At least 5 years of relevant professional experience in administrative support, office coordination, or project support.
- Proficiency in commonly used office applications like MS Word, Excel, PowerPoint, and other standard office applications.
- Working knowledge of office operations and administrative procedures, with experience coordinating activities across teams.
- Excellent proficiency in written and spoken English.
- Please refer to the link for ADB Competency Framework for Technical Local Level 2.
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Retirement plan (if applicable)
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This opening is a local staff position. It is open only to nationals and permanent residents of Mongolia.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila
and owned by 69 members—50 from the region.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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