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Pacific

Community

Communauté

du Pacifique

JOB DESCRIPTION

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Organisational Context and Organisation Chart

The Procurement and Travel Manager reports to the Head of Implementation Support Services within the Operations and Management Directorate (O&I). The role will have responsibility for the strategic direction of SPC’s procurement and travel functions, and the management of the Procurement and Travel team. The role has 4 direct reports and leads a team of more than 20 staff (this number includes team members with a matrix reporting arrangement in place). The number of positions within the team (or included in matrix management) is anticipated to increase over time.

The Procurement and Travel Team continues to take steps to significantly improve the service being delivered. The Procurement and Travel Manager will be driving these improvements, implementing change management and identifying areas for further improvement. This will include the management of an eProcurement system and embedding a category-management and business-partnering approach.

The current structure of the team is as set out below:

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Key Result Areas (KRAs):

The performance requirements of the Key Result Areas are broadly described below.

  • KRA 1: Leadership, Management and Operations: Procurement and Travel (40%)
  • KRA 2: Systems and Process Enhancement (20%)
  • KRA 3: Advice (15%)
  • KRA 4: People Management 10%)
  • KRA 5: Stakeholder Relationship Management (15%)

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The above performance requirements are provided as a guide only. The precise performance measures for this job will need further discussion between the job holder and supervisor as part of the performance development process.

Most Challenging Duties Typically Undertaken (Complexity):

  • Influencing Executive and Senior Management on procurement and travel strategic direction
  • Negotiation of highly complex contracts or development partner funding agreements
  • Management of staff
  • Sourcing and management of supply chain issues in specialty areas
  • Advice to the Procurement Committee and key decision-makers on complex procurement actions and activities
  • Ensuring effective cross-functional communication and engagement
  • Leading a multi-year transformation while sustaining day-to-day service delivery

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Functional Relationships & Relationship Skills:

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Level of Delegation:

Routine Expenditure Budget: None

Budget Sign off Authority without requiring approval from direct supervisor: 2,000 EUR

Personal Specification:

This section is designed to capture the expertise required for the role at the 100% fully effective level. This does not necessarily reflect what the current position holder has. This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies.

Qualifications

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Knowledge/Experience

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Key Skills/Attributes/Job Specific Competencies

The following levels would typically be expected for the 100% fully effective level:

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Key Behaviours

All employees are measured against the following *Key Behaviours** as part of Performance Development:*

  • Change and Innovation
  • Interpersonal Skills
  • Teamwork
  • Promotion of Equity and Equality
  • Judgement

Personal Attributes

  • High level of professional integrity and ethics
  • Friendly and approachable demeanor
  • Demonstrated high level commitment to customer service

Change to Job Description:

From time to time it may be necessary to consider changes in the job description in response to the changing nature of the work environment, including technological or regulatory requirements or changes. Such change may be initiated as necessary by SPC. This Job Description may also be reviewed as part of the preparation for performance planning for the annual performance cycle.

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At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.