Finance Coordinator

Country
Zambia
City
Lusaka
Type
Full Time
Program (Division)
Finance - Accounting
Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication, and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Position Overview

The Finance Coordinator supports the day-to-day financial operations of the CHAI Zambia country office. Reporting to the Finance Manager, the Finance Coordinator carries out routine transaction processing, cash handling, filing, and administrative support, helping ensure that financial records are accurate, complete, and audit-ready. This is a mid-level finance role, well suited to someone early in their finance or accounting career who is looking to build hands-on experience within an international NGO setting. 

Responsibilities
  • Support processing of payment requests, vendor invoices, and staff advances in line with CHAI's financial policies.
  • Work with the Accountant in Preparation of cashflow Analysis Reports to be submitted to Finance Manager.
  • Assist with capturing transactions to the correct project, donor, and budget line ahead of entry into the accounting system.
  • Process transactions on the Bank and Mobile Money Platforms that are reviewed verified by the accountant to facilitate program and organisational activities under CHAI Zambia.
  • Prepare and file physical and electronic financial documentation in a complete, well-organized, and audit-ready manner.
  • Support Accountant with documentation during bank reconciliations and other routine financial control checks.
  • Assist with statutory remittance submissions, ensuring supporting documents are accurate and complete.
  • Maintain vendor files and help follow up on outstanding invoices and purchase orders.
  • Support the accountant with maintenance of an accurate and up-to-date asset inventory list.
  • Assist non-finance staff with basic guidance on expense submission and documentation requirements, referring more complex questions to the Finance Manager.
  • Support month-end close activities by preparing supporting schedules and documentation as directed by Finance Manager.
  • In collaboration with both Accountant and Finance Manager, Support both country and Global Audit Engagements by providing requested documentation.
  • Assist in the preparation of financial reports for internal and external stakeholders.
  • Perform other duties as assigned.
Qualifications
  • Bachelor's degree in Finance, Accounting, ACCA Part II, CIMA Managerial Level ,ZICA or a related field.
  • Must be registered membership of ZICA (Mandatory)
  • At least three years of relevant experience in finance, accounting, or bookkeeping; experience in an NGO or international development setting is an advantage.
  • Working knowledge of accounting principles and basic financial controls.
  • Proficiency in Microsoft Excel and working knowledge of the broader Microsoft Office suite; familiarity with QuickBooks or a similar accounting system is an advantage.
  • Strong organizational skills and high attention to detail.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Good interpersonal and communication skills, with the ability to work effectively in a multicultural environment.
  • High level of integrity and accountability in handling organizational finances.

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