Job Description

UndertheoverallsupervisionoftheIOMTunisiaChiefofMission, the Migration Health Officer and thedirectsupervisionofthe Senior Project Associate Migration Health, the successfulcandidate will support the administrative work relatedtoMigrationHealthDivision.

Responsibilities

  • Support theMigration HealthDivision in the administrative andlogistics aspects of project implementation.incompliancewithIOM’sstandardsandprocedures,aswellas donors’ requirements.

  • Assist in managing financial resources by tracking assets, reserves, medications stock, supplies, etc. in accordance with IOM rules and regulations.

  • Prepare purchase requests and support the submission of financial documents in relation with direct assistance to vulnerable migrants, and management of the medical team petit cash used for medical referrals on the Online Invoice Payable App (OIPA).

  • Assist the implementation of outreach health activities including events organization and logistics.

  • Compile medical case reports and maintain case files for each beneficiary assisted and prepare statistical reports as requested, while adhering to IOM data protection standards; and ensuring that all assistance to beneficiaries is recorded on the IOM Migrant Management & Operational System (MiMosa), MHD Kobo tracker and matrices to the donor.

  • Ensure timely dispatching and sharing of Excel sheets containing appointment schedules to the medical team.

  • Verify data accuracy and distribute appointment lists to the appropriate personnel.

  • Keep staff members informed of data distribution updates and maintain up-to-date lists.

  • Liaise with other teams to receive referrals and tasks lists, contributing to a seamless collaboration.

  • Support in contacting beneficiaries for appointments.

  • Perform such other duties as may be assigned by the supervisors.

Qualifications

  • Education: 

    Bachelor’s degree in business management or related fields from an accredited academic institution with minimum two years of proven professional experience as a Medical Admin Assistant, Medical Secretary, Medical Claim Reviewer, etc., or

    High School diploma from an accredited academic institution with minimum four years of proven professional experience as a Medical Admin Assistant, Medical Secretary, Medical Claim Reviewer, etc.

  • Experience: 

  1. Knowledge of medical office management systems and procedures

  2. Experience in the use of Microsoft Suite

  3. Considerable experience in the use of Excel sheets.

  4. Previous work experience with international humanitarian organizations, governmental institutions/organizations in a multicultural context is an advantage.

  5. A good understanding of medical terminologies and/or migration issues, in particular rights and protection of migrants, is an advantage.

  6. Ability to work independently and collaboratively in a fast-paced environment.

  7. High level of integrity and commitment to data accuracy.

  • Languages 

Required : Fluency in Arabic and French is required

Desirable : Good knowledge of English

Values

All IOM staff members must abide by and demonstrate these five values 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encouragesdiversityandinclusion.

Integrityand transparency: Maintains high ethical standardsand acts ina manner consistent with organizational principles/rulesand standardsof conduct.

Professionalism: Demonstrates ability to work in acomposed,competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage:Demonstrateswillingness totakeastandonissues ofimportance.

Empathy:Showscompassionforothers,makespeoplefeelsafe,respectedand fairlytreated.

Core Competencies (level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achievesharedgoalsandoptimizeresults.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is actionorientedandcommittedtoachievingagreedoutcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibilityforownactionsanddelegatedwork.

Communication: Encourages and contributes to clear and open communication. Explains complex mattersinaninformative,inspiringandmotivationalway.


 

Required Skills

  • Excellent time management skills
  • Social perceptiveness and service oriented
  • Strong organizational and planning skills
  • communication
  • migration context
  • • Excellent written and verbal communication skills
  • • Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access.

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.