Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.  Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the efforts of the United Nations System to ensure that commitments on gender equality translate into action. To accomplish this mandate, UN Women partners with government, the private sector and Non-Governmental Organizations in furtherance of gender equality. 

In its efforts to support Equal Opportunities for Women Entrepreneurs UN Women WCA will implement the project Women’s Economic Empowerment Through Affirmative Inclusion in Senegal and Nigeria. In each of the countries, the implementation of the project will be led by a national project coordinator. The project coordinators will be responsible for the implementation and monitoring of project activities. They will also serve as subject matter expert on women entrepreneurship.  She/he will guide and facilitate the delivery of the project by monitoring results achieved during implementation and ensuring appropriate application of systems and procedures.  She/he will work in close collaboration with the programme and operations team, UN Women HQ staff, Government officials, donor and civil society ensuring successful UN Women programme implementation.

Reporting to Programme Specialist, WEE.  The Programme assistant will provides programme support to the effective management of UN Women programmes in the CO by contributing in the programme design, formulation, implementation and evaluation. The Programme Analyst supports the delivery of UN Women programmes by analyzing results achieved during implementation and supporting appropriate application of systems and procedures. The Programme Assistant will works in close collaboration with the programme and operations team, UN Women HQ staff, Government officials, multi and bilateral donors and civil society ensuring successful UN Women programme implementation under portfolio

Functions - Duties and Responsibilities

Provide administrative support to the financial management of the Programme Unit

  • Support the creation of projects in Quantum and PRISM, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms.
  • Perform delegated role in Quantum.
  • prepare non-PO vouchers for development projects.
  • Process payment for consultants
  • Create requisitions in Quantum system for development projects.

Provide logistical support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
  • Make travel arrangements for the Programme Team, including travel requisitions and claims.
  • Draft minutes in meetings, as delegated.
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team.
  • Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization

  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
  • Support the overall resources’ mobilization strategy of the Country Office

Provide support in Facilitation of knowledge building and knowledge sharing

  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.Support the development and review of background documents, briefs and presentations related to the Gender Statistics in the CO.
  • Support the monitoring and communication on the use of gender statistics for policy making, strategies development, advocacies, etc.
  • Support Identifying and documenting best practices and lessons learned to guide project improvement and strategy planning.
  • Support the development of knowledge management strategy, products and methodologies on Gender Statistics.
  • Support knowledge management’s efforts on CO’s activities.

Provide programmatic support to the formulation, management and monitoring of projects/programmes

  • Provide programmatic support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds.
  • Provide support to the programme team on routine deliveries and reporting of activities and finances.
  • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations. 
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
  • Provide significant support to indicators tracking on the different projects of the Country Office
  • Provide valuable support on project implementation – monitoring and related finances (project deliveries) using results-based management tools (RMS, Quantum, etc.)

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Key Performance Indicators

  • Timely and accurate support to events, workshops, and missions.
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
  • Timely and accurate tracking of data for CO management and donor purposes.
  • Quality maintenance of internal systems.

Competencies :

Core Values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

  • Good knowledge of programme management.
  • Ability to administer and execute administrative processes and transactions.
  • Ability to create, edit and present information in clear and presentable formats.
  • Ability to manage data, documents, correspondence and reports information and workflow.
  • Strong IT skills.

Education and certification:

  • Completion of secondary education is required.   
  • University degree in social sciences, including political science international studies, public administration, economics, Law or a related field, is an asset

Experience:

  • At least 5 years of progressively responsible experience in administrative or programme management/support;   
  • Experience in working in a computer environment using multiple office software packages is required; 
  • Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;  
  • Experience in supporting a team is desirable. 

Language Requirements:

  • Fluency in English is required.
  • Working knowledge of another official UN language is an asset;

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.