Operations Assistant (G-5)

24527 | OTP

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Important:

Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality. Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.

Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.

A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational Context

The Prosecutorial Administrative Services Division, under the overall management of its Director and management team, provides operational and technical support to the Office of the Prosecutor as a whole, and to the Prosecutorial Pillars and their Unified Teams in particular. Within the Prosecutorial Administrative Services Division, the Planning and Operations Section ensures the confidentiality, safety and security of the operations of the Office of the Prosecutor; it organises the field operations and assists the Unified Teams with their planning. The Planning and  Field Operations Unit  as part of the Planning and Operations Section takes care of the organisational planning and implementation of the field operations, including the establishment of field presence and the responsibility for safety and wellbeing of the deployed staff. This work is done in close cooperation with the Registry and in a complementary, mutually reinforcing way.

Duties and Responsibilities

Reporting to a Project Officer in the Planning and Operations Section (Finance & Ops) within the Prosecutorial Administrative Services Division of the Office of the Prosecutor (OTP), the incumbent performs the following tasks:

• Contribute to operations planning for field missions;
• Assist in the processing of mission plans for clients OTP-wide;
• Maintain and update mission planning spreadsheets, operational records and update related databases for operational purposes;
• Build and maintain a network of contacts and relations with relevant service providers in and outside of ICC, while observing the needed levels of confidentiality and best interests of the POS and OTP;
• Support the communication exchange between the Headquarters and OTP personnel  operating in the field;
• Prepare the required specific reports on missions and other operational activities for the attention of the Management of POS OTP;
• Submit Weekly, Monthly and Yearly Statistics and Reports;
• Perform other duties as required.

Essential Qualifications

Education:

Diploma of secondary education. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

Experience:

A minimum of 6 (six) years of relevant work experience in an administrative/logistics/operational field, is required.

International experience such as interacting with UN, EU or other international organizations, is desirable.

Knowledge, skills and abilities:

• Initiative, flexibility and ability to work independently with minimal supervision;
• Excellent communication and interpersonal skills;
• Ability to work in a multi-cultural environment with in a non-discriminatory manner with respect for diversity;
• Professional and personal integrity, tact, sensitivity to other views, loyalty, judgment;
• Excellent IT skills, including the ability to work with databases and spreadsheets;
• Demonstrate organizational skills and the ability to handle multiple tasks in a fast-paced environment;
• Familiarity with field support operations would be a strong asset;
• Ability to keep strict standards of confidentiality and security;
• Professional integrity

Knowledge of languages :

Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.