PENDING BUDGET APPROVAL
1. SUMMARY
The Office of Workplace Management and Business Continuity (WMBC) ensures seamless operational continuity by optimizing facility performance, driving strategic workplace transformation, and delivering comprehensive support services to maintain a dynamic, future-ready environment aligned with organizational needs for NATO Headquarters (HQ) and its alternate locations.
The incumbent is responsible for coordinating and supporting the logistic management of the HQ Adaptation Programme projects (HQAP), as well as waste management activities and safety aspects of the programme and projects. The incumbent prepares, plans and coordinates the activities with both internal and external stakeholders, in close cooperation with the WMBC Head Logistics and HQAP Project Managers
2. QUALIFICATIONS AND EXPERIENCE
The incumbent must:
• possess a higher secondary education qualification with 6 years of professional experience related to the post OR; possess upper vocational training/ a post-secondary degree in Facility Management, Business Operations or Supply Chain Management with at least 3 years’ experience in Facility Management or Logistic operations;
• possess a good knowledge of general Health and Safety principles;
• demonstrate good communication skills;
• be proficient in the use of off-the-shelf planning tools and standard MS Office software (e.g. MS Excel, Word, Outlook, PowerPoint); and
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced") in one; III (“Intermediate”) in the other.
The following would be considered an advantage:
• previous experience working in an international or multicultural environment; and
• fluency in both NATO’s official languages.
3. MAIN ACCOUNTABILITIES
Project Management: Monitor and coordinate logistic and waste management activities and safety aspects of the assigned program and projects to support the HQ in a steady state situation. Support the Head, Logistics Services in ensuring business continuity of daily logistic support and operations to the HQ. Assess the impact of HQAP project on logistic activities. Deconflict the use of available assets and staff, when needed.
Expertise Development: Maintain up-to-date knowledge of logistics and waste management processes as well as of safety aspects. Contribute to identifying improvements and best practises in the area of expertise to support effectively the daily operations.
Information Management: Maintain accurate and timely databases, records and tracking system to ensure data accuracy and data integrity. Draft reports and provide status updates to the Head, Logistics Services. Facilitate the exchange of information among internal and external stakeholders.
Stakeholder Management: Work in close collaboration with the different WMBC entities, customers and other stakeholders, both internally and externally to prepare and plan logistic and waste management activities. Act as a point of contact for logistics related matters.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
Reporting Line: The incumbent reports directly to the Head, Business Continuity, Events and Logistics Section, and, operationally, to the Head, Logistics and Architect HQAP.
Interactions: The incumbent works closely with other WMBC staff, project managers, facility-management teams, the NATO Office of Security, NATO HQ users and other relevant internal and external stakeholders.
Direct reports: N/A
Indirect reports: N/A
5. COMPETENCIES
The incumbent will demonstrate:
• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others' perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: www.nato.int/recruitment
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When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.