PENDING BUDGET APPROVAL
1. SUMMARY
The Office of Workplace Management and Business Continuity (WMBC) ensures seamless operational continuity by optimizing facility performance, driving strategic workplace transformation, and delivering comprehensive support services to maintain a dynamic, future-ready environment aligned with organizational needs for NATO Headquarters (HQ) and its alternate locations.
The incumbent will support the development of Mechanical, Electrical and Plumbing (MEP) requirements for projects aimed at optimizing workplace and increasing capacity of the HQ including design review, procurement support, work supervision, commissioning, handover and integration into facility operations. The incumbent will act as a key technical interface between NATO stakeholders, delivery agencies, consultants, contractors, facility-management teams and end-users.
2. QUALIFICATIONS AND EXPERIENCE
The incumbent must:
• possess a university degree in mechanical or electrical engineering or a related discipline,
• have a minimum of 3 years in a senior post-related experience in MEP project management, systems design, installation, and maintenance paired with professional certification such as PE (Professional Engineer), Chartered Engineer, PMP, PRINCE2 or equivalent;
• demonstrable ability to perform lifecycle cost analysis and energy efficiency assessments for MEP systems;
• have proficiency in design and drafting tools such as AutoCAD, Revit, BIM software, and other MEP-related programs; and
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.
The following would be considered an advantage:
• have at least 5 years of experience in a senior post-related to MEP project management and/or further postgraduate educational degree in a relevant field (e.g. building-services engineering, project management, construction management, energy management or facilities management);
• experience with complex construction projects, preferably in occupied, secure, institutional, headquarters, campus or large corporate environments; and
• experience with sustainability certification schemes such as BREEAM, LEED or equivalent.
3. MAIN ACCOUNTABILITIES
Project Management: Review existing infrastructure and evaluate workplace needs to identify opportunities for improvement in mechanical, electrical, and plumbing efficiencies. Participate in the drafting of specifications, bills of quantities, drawings, and works sequences, from preliminary design phases, to tendering dossiers and implementation phase documentation. Support delivery of MEP activities in line with agreed scope, schedule, budget, quality, safety and operational constraints. Maintain accurate technical records and contribute to lessons learned and continuous improvement.
Expertise Development: Providing reliable MEP expertise for assigned HQ adaptation and infrastructure projects. Develop and propose innovative solutions to optimize MEP systems, improve workplace conditions, and enhance operational capacity at NATO HQ facilities. Perform Quality control of documentation, activities, and works linked to projects. Plan and perform technical visits at all phases of the project.
Knowledge Management: Prepare, review and manage all documentation linked to MEP project management. Contribute to project cost estimates and Quantity Surveyor (QS) activities, as well as in the analysis of the progress reports and invoices. Review and validate technical solutions for compliance, resilience, maintainability, security and lifecycle performance. Identify risks, issues and dependencies and propose practical mitigation measures.
Stakeholder Management: For day-to-day activities, act as the main point of contact between external suppliers / resources, in house support staff, and NATO Office of Security. Collaborate with stakeholders to define project budgets, timelines, and key deliverables. Maintain effective working relationships with internal stakeholders, delivery agencies, consultants, contractors and facility-management teams;
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
Reporting line: The MEP Project Manager reports directly to the Head, Building Systems Section. Work direction and operational tasking are coordinated jointly by Head MEP and Architect HQAP.
Interactions: The incumbent works closely with technical and non-technical audiences, other WMBC staff members, the NATO Office of Security, NATO HQ users, and relevant external stakeholders.
Direct reports: N/A
Indirect reports: N/A
5. COMPETENCIES
The incumbent must demonstrate:
• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others’ perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: www.nato.int/recruitment
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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.