Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration


 

Project Context and Scope

IOM’s regional project “Improving migration governance and access to services for displaced Afghans in Pakistan and Central Asia” aims to provide comprehensive support to Afghan nationals residing in Turkmenistan, as well as to local communities, with a particular focus on women and girls, to promote long-term and sustainable development at the local level. One of the project components focuses on the socio-economic empowerment of women and girls from Afghan and local communities through the development of vocational skills, support for employment and self-employment, and strengthened engagement with local authorities and local public associations.


Within the framework of the project, and with the support of national partners, vocational sewing courses were organized for women from Afghan and local communities from Ahal, Lebap and Mary velayats, hosted by vocational schools. The training enabled participants to acquire practical skills, strengthen their confidence and create prerequisites for future income-generating activities. To showcase the results of the training, promote participants’ products and facilitate contacts with potential partners, employers and customers, a crafts fair and coordination meeting are planned with the participation of women beneficiaries, representatives of local authorities, the business community and other stakeholders.


In view of the need to ensure high-quality preparation, effective coordination of participants and seamless implementation of the event, IOM is engaging a national consultant to provide organizational and logistical support for the crafts fair and coordination meeting.
 

Organizational Department / Unit to which the Consultant is contributing

Project Title: Regional Project “Improving migration governance and access to services for displaced Afghans in Pakistan and Central Asia”
Duty Station: Mary city, Mary velayat, Turkmenistan
Contract duration: 3 months

Responsibilities

Tasks to be performed under this contract
Under the supervision of the IOM Project Manager in Turkmenistan, the Consultant will be responsible for planning, organizational preparation, logistical coordination and support for the crafts fair and coordination meeting, including liaison with participants, partners and service providers.

The scope of work includes, but is not limited to, the following:

a)    Planning and preparation of the events
•    develop a plan for the preparation and implementation of the fair and coordination meeting;
•    coordinate preparations of the venue for the event;
•    organize participants’ registration;
•    prepare the layout for exhibition tables, product presentation areas, the coordination meeting and networking sessions;

b)    Logistics arrangements and coordination with contractors
•    coordinate the work of conference service providers, catering, audio and video equipment providers, venue decoration, photo and video services, as well as other contractors engaged for the events;
•    monitor the quality and timeliness of services provided by contractors;
•    promptly address organizational and logistical issues during the preparation and implementation of the events;

c)    Coordination of participants and partners
•    liaise with women beneficiaries to ensure their participation in the fair, including providing information on the event format and organizational requirements;
•    coordinate the participation of representatives of government authorities, including sending invitations, confirming participation and providing organizational support;
•    liaise with representatives of the business community to facilitate the establishment of business contacts and cooperation with fair participants;
•    coordinate the participation of representatives of partner organizations, public associations and other stakeholders;
•    liaise with media representatives, including informing them about the event and providing organizational support to media representatives during the event;
•    organize the work of volunteers and allocate their responsibilities;
•    provide accompaniment and support to participants and guests during the events;
d)    Organizational support for the event programme
•    provide organizational support for the demonstration and presentation of products made by fair participants;
•    coordinate the coordination meeting, thematic discussions and networking session in accordance with the approved programme;
•    provide organizational support to invited speakers, the moderator and participants;

e)    Preparation of reporting and supporting materials
•    prepare a final report on the implementation of the events, describing completed tasks, achieved results and key conclusions;
•    provide information on the number of participants;
•    prepare and submit a complete package of reporting documentation in accordance with IOM requirements.
 
Performance indicators for the evaluation of results
  • The organizational plan, event programme and preparation schedule are agreed with IOM within the established timeframe.
  • The venue, exhibition area, registration desk, signage and required materials are prepared in accordance with the agreed plan.
  • Coordination of participants, partners, volunteers and service providers is ensured in a timely and effective manner.
  • The fair and coordination meeting are conducted in accordance with the agreed programme, schedule and IOM requirements.
  • The final report and supporting materials are submitted in full and within the established deadline.

Qualifications

Required Qualifications and Experience

Education

  • Secondary vocational education or higher education.

Experience

  • At least five years of experience in organizing events, exhibitions, fairs, forums, trainings, coordination meetings or similar activities.
  • Experience in logistics coordination, venue preparation, liaison with service providers and quality control of services provided.
  • Experience working with government institutions, international organizations, public associations, local communities or development projects will be an advantage.
     

Skills

  • Strong organizational, communication, coordination and reporting skills.

Languages

  • Fluency in Russian and Turkmen; knowledge of English will be an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Consultancy (Up to 11 months)
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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