Programme Management Office (PRMO) - Associate

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

The Asia Regional Health Cluster (ARHC) was established in 2018 to efficiently deliver grants and manage funds, and to provide quality pharmaceuticals and medical equipment.  The ARHC aims to significantly impact the targets of the UN Sustainable Development Goal on good health and well-being by expanding the population benefiting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight AIDS, Tuberculosis and Malaria in Asia, currently with grants in Cambodia, Lao, Myanmar, Thailand and Vietnam. UNOPS, as a PR, is responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients from the National Programmes, local and international and local non-governmental organizations (NGOs), and United Nations agencies. 

The Asia Regional Health Cluster (ARHC) is a dedicated UNOPS unit focused on delivering health programmes and procurement across the Asia Pacific region. Headquartered in Bangkok, Thailand, ARHC operates through a network of personnel in UNOPS country offices, leveraging local support services. ARHC's mission is to improve health outcomes and contribute to SDG 3 by providing tailored solutions and advisory services. Its expertise encompasses programme and fund management, pharmaceuticals and health sector procurement, and technical expertise in the health sector. Since 2011, ARHC has managed over US$1.68 billion in Global Fund grants for HIV, TB, and malaria programmes in the Greater Mekong Subregion, supporting national programmes, NGOs, and multilateral organizations. ARHC also extends its capabilities and services to UNOPS multi-country and country offices in the region, promoting regional collaboration and impact in the health sector.

Serving as the Global Fund Principal Recipient (PR) since 2011, UNOPS manages grants for Myanmar’s HIV, TB, and Malaria programs through its Asia Regional Health Cluster (ARHC) with full transparency and accountability. UNOPS has also been selected as the PR for the upcoming 2027–2029 HIV, TB, and RAI5E grants. Under the overall supervision of the Programme Director and the direct supervision of the Head of Programme Management Office, this position will support one or more grants and is an integral part of the Programme Support Unit.  

This position is open for UNOPS Internal Candidates and Myanmar Nationals Only.

Working under supervision, the incumbent ensures efficient resource management, accurate financial reporting, and compliance with UNOPS regulations while collaborating with partners and programme teams

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure: 

1. Implementation of operational strategies

2. Budgetary and project costing support

3. Monitoring and Progress Controls

4. Financial reporting and control

5. Accounting and administrative support 

6. Facilitation of knowledge building and knowledge sharing

1. Ensures administration and implementation of operational strategies and adapts processes and procedures:

• Full compliance with UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Adapt processes and procedures for budget and Financial reporting in line with UNOPS Financial Rules and Regulations and best practice in Fund Management.

2. Ensures efficient budgetary and project costing support:

• Prepare budgets in compliance with donor requirements and UNOPS Financial regulations and rules, organizational Directives (ODs) and Administrative Instructions (AIs).
• Set up the new Projects in the system including creating new project structure and ensure that all the approved budgets are uploaded in the system.
• Assign the relevant budget coding for the individual budget line for all budget to enable to record properly in the system.
• Information gathering for budget preparation.
• Preparation and processing of budget revisions for Program Budgets.
• Ensure that the relevant budget and reporting annexes for partner agreements are correct.  
• Ensure that all annexes are accurate and in the correct format.
• Assist in providing response and feedback relating to the donor and fund agent queries for newly submitted or reprogrammed budget in coordination with Programme team and partner
• Assist with the financial closure of completed projects

3. Ensures monitoring and progress controls:

• Monitoring of financial exception reports for unusual activities, transactions and investigation of any anomalies.
• Ensure that data quality of General Ledger, Purchase Orders and Receipts (pending GLJEs, correct use PO currency, receipt clean up, Purchase Order balance clean up) are continually monitored.
• Review PO balance report and prepare PO Cleansing report on quarterly basic to make sure all PO balance to be truly outstanding obligation by coordinating with the respective units.
• Review Receipt Accrual Report for projects on monthly basis and coordinate and communicate with respective units for timely processing of Receipt in the system.
• Preparation of payroll reconciliations reports for staff and necessary adjustment in the system.
• Review of finance data and supporting documentation for completeness, accuracy, and correctness of account entries.

 4. Ensures effective financial reporting and control:

• Preparation of Periodic Financial Report and ad-hoc reports as required by donor.
• Review quarterly partner cash report and consolidate for all reports.
• Prepare a financial report template and share with partner in advance of financial report submission period.
• Review partner financial reports, record and confirm liquidation of all partner expenditures by grant on a regular basis.
• Assist with the reconciliation report between UNOPS financial statement and financial report to donor
• Review the expenditure reports on a monthly basis and make sure that all transactions are correctly applied with an approved budget.
• Ensure disbursement payments to all partners. 
• Under the technical guidance of the PRMO Specialist, maintain a client-focused financial resources management system. 
• Contribute to ensuring effective internal controls in compliance with rules and regulations for financial activities.

  5. Accounting and Administrative Support:

• Accurately record disbursement payments to partner and make sure they are correctly reflected with approved budget, coding and proper control of the supporting documents. 
• Coordinate and inform to respective unit to correct the GL transactions which are not properly recorded in UNOPS system.
• Work with other units (Program, PSM) to correct or improve the quality of their financial transactions. 
• Assist in providing clarification and response to queries and observations of auditors (both internal and external).   
• Identify and contact HQ to record donor contributions / other income in UNOPS system Ensure that documents and relevant correspondence are well organized and maintained in the share-drive.

  6.   Knowledge building and knowledge sharing:

• Training of colleagues and partners upon request from the supervisor.
• Synthesis of lessons learnt and best practices in finance and reporting.
• Communication with colleagues/clients on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.  
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results 

The effective and successful achievement of results by the Programme Management Office (PRMO) - Associate (Finance) directly impacts the efficient and effective management of financial resources in projects and Programme, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management. 

Required

• Secondary school (or equivalent) with 6 years of relevant experience Or 

• A university degree in finance, accounting, business administration or related area with 2 years of relevant experience is required. 

Desired

• Relevant certification in financial management or accounting is an advantage.

Required

• Minimum 6 years of relevant work experience within the areas of finance, accounting, business administration or other finance related field
• Experience with MS Office 2010 or newer versions

Desired

• Knowledge of UNOPS financial rules and regulations is an asset.
• Experience working with ERP and using financial management electronic systems is desired
• Some experience in UN system organizations is desirable.

• UNOPS does not accept unsolicited resumes. 
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.