FINANCE, ADMIN, AND PROCUREMENT SENIOR ASSISTANT

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

INTRODUCTION

The CJK-Southeast Asia Carbon Market Cooperation Initiative, funded by the Children's Investment Fund Foundation (CIFF) and delivered in collaboration with the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP), has been under implementation since September 2025 and is entering Phase II until 2029.

The initiative supports carbon market development and policy cooperation across China, Japan, and the Republic of Korea (CJK), together with Southeast Asian partner countries including India, Indonesia, Vietnam, Thailand, and the Philippines. It is delivered in partnership with ESCAP and supported by an Expert Working Group (EWG), which convenes technical experts from across the CJK and Southeast Asia partner countries to advise on the project's analytical outputs. The initiative carries a multi-year mandate spanning a seven-country policy brief series to be launched at APEC 2026, a carbon finance diagnostic in 2027, and support for Emissions Trading System (ETS) development from 2027 to 2029.

Effective implementation of this multi-country initiative requires strong financial management, procurement, administrative coordination, and operational support across project activities and participating countries. The Finance, Admin, and Procurement Senior Assistant will provide day-to-day operational support to ensure efficient project implementation and compliance with GGGI and donor requirements.

Further, GGGI is implementing the 'Driving Regional Cooperation for the Asia Decade of Green Growth' initiative, funded by the Sequoia Climate Foundation, from 2026-2028. The initiative engages technical delivery partners, academia, and civil society organizations to determine priorities for Indonesian and Southeast Asia energy transition and industrial decarbonization, develops actionable policy insights, and convenes high-level decisionmakers at key moments to encourage cross-border learning and cooperation and policy change.

POSITION SUMMARY

The Finance, Admin, and Procurement Senior Assistant will provide finance, procurement, administrative, and operational support to the two initiatives.

Reporting to the Program Manager, the Senior Assistant will support budget monitoring, financial transactions and reporting, procurement and contracting processes, travel and event administration, and other operational requirements of the initiative.

The position will work closely with the project team, GGGI's Finance, Procurement, Human Resources, and other Corporate Services functions, as well as relevant country offices and regional teams, to support timely and compliant implementation of project activities across the participating countries.

PURPOSE

The purpose of this position is to provide effective finance, procurement, administrative, and operational support for the implementation of the two initiatives.

The Senior Assistant will support sound financial management and budget monitoring, facilitate procurement and contract processes, coordinate administrative arrangements for project activities, and maintain accurate project records and documentation in accordance with GGGI policies, procedures, and donor requirements.

ENGAGEMENT
  • Work closely with the Program Manager and project team to identify and address finance, procurement, and administrative requirements for effective project delivery.
  • Liaise with GGGI Finance, Procurement, Human Resources, Legal, and other Corporate Services functions to facilitate project-related processes and ensure compliance with applicable policies and procedures.
  • Coordinate with GGGI country offices and relevant regional teams across CJK and Southeast Asia on finance, procurement, travel, events, and other administrative matters.
  • Provide guidance to project team members on relevant internal procedures, documentation requirements, and administrative processes.
DELIVERY
  • Support preparation, monitoring, and regular review of project budgets and expenditures, including tracking budget utilization and commitments against approved workplans.
  • Process and maintain supporting documentation for project financial transactions, including payments, invoices, reimbursements, and other financial requests.
  • Support preparation of financial information and documentation required for project and donor reporting, audits, and financial reviews.
  • Coordinate procurement processes for goods and services required by the initiative, including preparation and processing of procurement documentation, coordination with relevant internal units, and maintenance of procurement records.
  • Support contracting and payment processes for consultants, service providers, vendors, and other project partners in accordance with GGGI policies and procedures.
  • Support administrative and financial processes related to grants, subgrants, and partnership agreements, as applicable.
  • Coordinate travel arrangements and related administrative processes for project staff, consultants, experts, and other participants, as required.
  • Provide logistical and administrative support for workshops, meetings, consultations, and other project events across participating countries.
  • Maintain complete and organized project finance, procurement, contracting, and administrative records to support effective project management, reporting, and audit requirements.
REQUIREMENTS
QUALIFICATIONS
  • Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Management, or a related field.
  • Minimum 3 years of relevant professional experience in finance, administration, procurement, project operations, or related functions.
  • Experience in financial administration, budget monitoring, procurement, contracting, and/or project administration, preferably in donor-funded projects or programs within an international organization or development cooperation context.
  • Experience supporting multi-country or regional projects would be an advantage.
  • Familiarity with donor compliance and reporting requirements would be an advantage.
  • Excellent written and spoken English.
FUNCTIONAL
  • Good understanding of financial, administrative, and procurement processes and procedures.
  • Strong organizational and time-management skills, with demonstrated ability to manage multiple tasks and deadlines.
  • Strong attention to detail and ability to maintain accurate financial and administrative records.
  • Ability to work effectively with enterprise resource planning (ERP) systems and standard office software.
  • Ability to coordinate effectively across different teams, country offices, and organizational functions.
  • Good interpersonal and communication skills and ability to work effectively in a multicultural environment.
  • Ability to identify operational issues and follow through on practical solutions in coordination with relevant colleagues.
  • Demonstrated ability to handle sensitive information with discretion and professionalism.
CORPORATE
  • Demonstrates GGGI's values of Integrity, Excellence, and Sustainability.
  • Promotes a culture of transparency, inclusiveness, and collaboration.
  • Fosters mutual respect, trust, and partnership in multicultural environments.
 
WORKING CONDITIONS

The Finance, Admin, and Procurement Senior Assistant is a National Position at G5 grade level in GGGI’s national salary scale. The salary will be determined depending on qualifications and experience. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.

 
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
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