Officer, Logistics

Vacancy No.S18632Category of ContractNationalPosition TypeNationalApplication Deadline25/09/2026Job Posted On11/09/2026Duty StationPanamaCountryPANAMAGradeNational StaffDuty Station StatusN/AAccompanied StatusN/ADuration12 months

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organisation established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programmes and Operations; and (iii) Management Services.

The IFRC’s Supply Chain Department is a core function supporting the IFRC humanitarian action. The Department has a global network including:

    a headquarters-based Supply Chain Management Department in Geneva

    a Logistics Hub and Global Fleet office in Dubai

    Five regional operational supply chain units located in Panama, Kuala Lumpur, Nairobi, Beirut and Budapest

    logistics hubs

    country-based logistics set-up

Logistics, Procurement and Supply Chain Management is a function dedicated to:

•    Provide the goods and services as needed by IFRC to deliver to the most vulnerable;

•    Provide services to deliver visible value to the members, improving the efficiency and effectiveness of the supply chain and strengthening its control;

•    Developing talents & future leaders.

This is a national staff position open to nationals and others who are legally eligible to work in countries where IFRC has legal presence. Candidates must be able to provide proof of their eligibility to work in those countries during the application phase.

Job Purpose

Working under the supervision of the Senior Officer, Regional Logistics, the Officer, Logistics is responsible to ensure proper stock management and fully accountable on the stock. The incumbent is also responsible for being able to respond quickly in case of emergency.

Job Duties and Responsibilities

Key areas of influence and key internal relationships include:

The role will co-ordinate logistics operations under the direction of the Manager Regional Logistic unit. This role will also be expected to liaise with external stakeholders at a variety of governmental and humanitarian levels. As well as co-ordination activity, this role will also take direct responsibility for the management of warehouses, stock and mobilization of in-kind donations. As such, this role requires excellent team working and project management skills, communication skills and technical expertise.

Be accountable to ensure the delivery of all goods in close coordination with the procurement team. Fully accountable for the stock under his management.

Key Accountabilities

  • Advise and coordinate technical details of the management of the Federation regional warehouse in the region, including import formalities, receiving, storing, reporting and dispatch of goods.
    • Implement / maintain and follow Federation standard warehouse practices and record keeping to full audit trail standard of theoretical stock
    • Ensuring the correct preparation of loading/unloading plans with storekeepers and giving technical support during loading/unloading as required.
  • Carry out Logistics and Warehousing activities ensuring compliance with IFRC Logistics standards, procedures, and manuals.
  • Carry out and support Lead Regional Logistic in all activities pertaining to the supply chain function which include planning, sourcing, delivery and implementation support.
  • Participate in operational planning, providing technical assistance and logistics consideration for the prepositioning, storage, transport and replenishment goods and services following Federation rules, procedures and regulations.
  • Ensure that the Data Entry Operator maintains accurate stock control and always records and prepares of weekly and bi-weekly stock reports.
  • Oversight of storage and handling service provider where applicable; stock management as per IFRC procedures and documentation; stock control including IT system reporting; stock records file management; services invoice processing.
  • Supervision over emergency relief materials movement including coordination with program requirements; coordination with consignee for shipment notification and follow-up; instructions to service providers for stock release and transport of materials through to delivery locations.
  • Supervise receiving, inspection and rotation of stock items, ensuring compliance with Federation Logistics and warehousing procedures for logistics requisitioning.
  • Keep records in accordance with audit trail standards.
  • Supervise Transport and Trucking Management including co-ordination and monitoring over the management of the existing transport service providers.
  • Ensure management and monitoring of adequate security procedures covering the usage of Warehouse procedures, key control, stock security and insurance provision, according to Federation standards.
  • Perform emergency duties as required and be available for during holidays if the situation so warrants.

Education

Required:

  • With completed or ongoing university level education plus training/qualification in the relevant area of expertise.

Preferred:

  • IMPACT /RDRT/BTC

Experience

Required:

  • A minimum of 3 years practical experience in Logistics management including warehouse management

Preferred:

  • Red Cross/Red Crescent knowledge and experience

Knowledge, Skills and Languages

Required:

  • Self-supporting in computers (Windows, spreadsheets, word-processing, Federation software packages)

  • Flexible and autonomous

  • Ability to work to tight deadlines and handle multiple tasks

  • Good communications skills (written and verbal)

  • Conscientious and punctual

  • Ability to work in matrix environment

  • Ability to work in a cross-cultural and cross-functional environment, strong interpersonal skills

Preferred:

  • A broad understanding of humanitarian issues, disaster recovery and related organization

Languages:

Required:

  • Fluently spoken and written English
  • Fluently spoken and written Spanish

Preferred:

  • Good command of another IFRC official language (ex.: French, Arabic)

Competencies, Values and Comments

Values:

Respect for diversity; Integrity; Professionalism; Accountability

Core competencies:

Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.