Senior Programme Support Associate, OYFT, G-6

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM) in Uzbekistan and, in collaboration with relevant units at Regional Office, the COCF and Headquarters,  the Stakeholder Communication and Project Support Officer will be responsible and accountable for supporting communication with donors, UN agencies and international organisations in Uzbekistan, supporting for strategic planning, and coordination processes and providing programme support for the development, endorsement and reporting of projects within the Mission. 

Responsibilities

1. Contribute to the drafting of project proposals and concept notes in coordination with the relevant Project Managers, Resources Management and other relevant IOM units by providing technical inputs and support that responds to emerging trends and priorities, in accordance with IOM Policies, internal procedures, including Project Information and Management Application (PRIMA).

2. Support the endorsement process for concept notes and project proposals in close coordination with relevant units in the CO and RO in line with IOM policies, standards and internal procedures.

3. Support project activation and grants management of processes, including tracking contractual and reporting requirements.

4. Support the timely and accurate preparation and submission of project reports by individual programme units in line with IOM’s and donor’s requirements. 

5. Draft periodic reports and compile and coordinate IOM’s inputs to the UN Sustainable Development Cooperation Framework (UNSDCF) annual reports.

6. Provide inputs and administrative support for the development and periodic review of the IOM Country Strategy.

7. Produce visibility and other presentation materials to support resource mobilization, including, but not limited to, donor visits and briefings, reports, data, strategic information and information briefs.

8. Conduct research and compile information on project opportunities, development gaps and donor priorities for consideration by programme managers and the Chief of Mission.

9. Support the work of the United Nations Migration Network in Uzbekistan by coordinating meetings, preparing briefing materials, and facilitating logistical and administrative arrangements.

10. Support the CoM in liaison with the Government of Uzbekistan and other stakeholders regarding Global Compact for Migration (GCM) related initiatives, including researching and documenting opportunities for engagement and collaboration.

11. Support knowledge management by programme colleagues and support capacity development of mission staff in the  the optimum usage of relevant online filing systems, databases and PRIMA.

12. Perform such other relevant duties as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant professional experience; or 

• High School diploma with six years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;

• Prior work experience with international humanitarian or development  organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;

• Experience supporting the development of project proposals, concept notes and donor reports for humanitarian or development programmes

Skills

• Knowledge of migration-related programmes and activities implemented by the Organization; 

• Knowledge of UN and bilateral donor programme requirements and reporting processes; 

• Strong drafting and communication skills, including the preparation of briefing materials, reports, correspondence and visibility products; and 

• Proficiency in Microsoft Office applications and information management systems.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Uzbek is required (oral and written). Working knowledge of Russian (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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