TRANSPORT ASSISTANT

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent provides support to UN Staff in the field and reports to the Fleet Management/Fleet Operations Supervisor or his/her designate, under the Chief Transport Officer (CTO). The temporary position is based in Port-au-Prince, Haiti, and is located within the Transport Section under Service Delivery Management Pillar of the Mission Support Division.

Within delegated authority and under the supervision of the Fleet Management or Fleet Operations Supervisor, or his designated official, under the CTO, the Transport Assistant will be responsible for all or some of the following duties: • Assists in Inventory Control/Asset Management • Assists in managing locally established transport contracts as well as Purchase Orders issued against global systems contracts to ensure vendor compliance, vendor performance, and quality assurance • Assists in implementing Mission vehicular assets requirements following the direction of the CTO and redistributes transport assets to meet variations in demand, whilst always ensuring maximum economy and efficiency. • Assists in ensuring workshop is supported with required vehicle spare parts and materials as directed by CTO. • Assists in ensuring that relevant audit observations and recommendations are addressed on time and implementation of the policy for inventory control and physical annual checks following standard UN regulations and rules. • Assists CTO in exercising control over the established surface transport pool and reserve vehicles. • In collaboration with the maintenance and warehouse managers, assists in monitoring vehicle maintenance costs to keep the vehicles in road-worthy condition and makes recommendations as to the optimum disposal time for vehicles. • Assists in preparing documentation for VEC meetings including the collation of Vehicle Establishment Change Requests tabled for deliberation. • Assists in ensuring that all non-expendable transport assets issued to an individual are returned to FVIU before the final departure of the staff member. • Assists in maintaining accurate standardized inventory records for UN-owned vehicles and transport equipment. • Assists in administering Transport contracts and purchase orders, including monitoring vendor performance, compliance and service quality. • Supports implementation of mission vehicle requirements and redistribution of transport assets to respond to operational demand while promoting economy and efficiency. • Coordinates with workshop and warehouse personnel on vehicle spare-parts and material requirements and monitors maintenance-related information to support fleet planning. • Supports preparation of Vehicle Establishment Committee documentation and follow-up of relevant audit observations and annual physical verification requirements. • Assists in the issuance of official registration (license) plate numbers to vehicles and trailers brought into the area of operation, for use by UNSOH and issuance of UN driver’s permits, as approved by CTO, and assists in maintaining mission driver records. • Assists in compiling periodic reports and documentation regarding the fleet status and deployment for onward transmission to UNHQ to arrange appropriate insurance coverage and assists in collecting accident report from mission investigation units and enters them into the vehicle accident database in Umoja. • Assists in conducting the initial briefing, in-country orientation, and conducts driver testing of all new mission personnel, promoting mission safety awareness programmes and safe driving campaigns. • Assists in monitoring the utilization of the UN-owned fleet to ensure that vehicles are being utilized efficiently and in compliance with the established policies and rules. • Assists in ensuring that reporting mechanisms are in place to recover the costs for the use of UNOE vehicles, when the vehicles are provided to UN Agencies and other authorized entities on a cost recovery basis. • Performs a variety of additional, ad-hoc tasks as when required by the supervisor

• Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

High School diploma or equivalent is required.

A valid driver's license for "B" category is required (a copy of a valid driving license must be attached). Vocational training Diploma/Certificate in Logistics/Motor Mechanics (National Certificate or equivalent) is desirable (A copy of the certificate should be attached) Knowledge of operating in a Fleet management system is desirable.

At least seven (07) years of progressively responsible experience in transport operations management is required.

English and French are the working languages of the United Nations Secretariat. For this job opening, English

and

French are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

French

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

This temporary job opening is available for three months and is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy for three months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.