Project Assistant

Job Description

Open to Internal and External Candidates

Position Title               :  Project Assistant

Duty Station                :  Mae Hong Son, Thailand

Classification              :  General Service (G-4, THB 60,500.25 per month)

Type of Appointment :   Special Short-Term Graded Contract 

                                      (Initial 9 months with possibility of extension)

Estimated Start Date  :  As soon as possible

Closing Date               :  06 October 2026 (11:59 PM, Bangkok Time)

(Open for Thai Nationals Only)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates. 

Organizational Context and Scope 

Under the overall supervision of the Programme Manager and the direct supervision of the Project Coordinator, the Project Assistant will support the implementation of the project entitled "Piloting Online Employment Facilitation Platform for Hard-to-Access Temporary Shelters in Thailand." 

The project aims to increase access to lawful employment opportunities for residents of Baan Mai Nai Soi (BMNS) Temporary Shelter through a digital employment facilitation mechanism that supports worker profiling, employer engagement, employment matching, pre-deployment processing, deployment, and post-deployment follow-up. 

The incumbent will support day-to-day project implementation, stakeholder engagement, employer outreach, beneficiary registration, data management, monitoring, reporting, and administrative coordination to ensure the timely achievement of project objectives.

Responsibilities

1. Assist in the implementation and monitoring of project activities in Mae Hong Son Province, particularly in Baan Mai Nai Soi (BMN) Temporary Shelter.
2. Retrieve, compile, summarize, and present information/data on project data, including beneficiary records and platform data, etc.
3. Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget related information.
4. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties, such as youth facilitators, to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Provide administrative support for supply chain and finance activities, such as procurement follow up and processing payments for goods and services.
6. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor, as well as correspondence, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Organize meetings, workshops and training sessions.
8. Respond to general information requests and inquiries. Set up and maintain files/records.
9. Perform such other relevant duties as maybe assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor's degree in social sciences, International Relations, Migration Studies, Development Studies, Public Administration, Political Science, Business Administration, Human Resources, Economics, or a related field from an accredited academic institution with two years of relevant professional experience; or
• High School Diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Knowledge of labour migration, refugee assistance, livelihoods or community-based programmes is an advantage.
• Ability to maintain professionalism, discretion, and a respectful attitude in a culturally diverse and sensitive environment. 
• Strong organizational and administrative skills. 
• Ability to follow instructions, work as part of a team, and respond flexibly to changing priorities. 
• Demonstrated commitment to accuracy, reliability, and efficiency in completing assigned tasks. 
• Sensitivity to gender and cultural diversity; ability to work respectfully with colleagues from diverse backgrounds. 
• Ability to manage time effectively and meet assigned deadlines under supervision. 
• Good communication skills in Thai and English, both written and spoken.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English and Thai is required (oral and written)

Working knowledge of Karreni, Karen and/or Burmese is desirable. 

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.

• a cover letter, indicating the dates of availability;

• a curriculum vitae; 

• a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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