Job Description
Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
Project Context and Scope
The Country Office (CO) of the IOM Philippines Mission is currently experiencing a surge in operational demands due to the ongoing typhoon season. This period typically requires heightened emergency response efforts, which place significant pressure on the Supply Chain Unit (SCU). As staff are increasingly engaged in urgent field operations and emergency procurement, additional support is required to ensure continuity of routine supply chain and administrative functions. This temporary support aims to maintain operational efficiency, uphold compliance standards, and prevent disruptions in office-based logistics and procurement activities.
Resources Management: Supply Chain Unit
Responsibilities
- Chain Unit (SCU) in Manila in developing, implementing, and maintaining a
comprehensive stock record system for office stationery and supplies at the Country Office. - Provide procurement support for the acquisition of low- to medium-value, non-complex items,
ensuring compliance with organizational procedures. - Facilitate the onboarding process of vendors into the new WAVE (Oracle) platform, ensuring accurate
and timely registration. - Monitor and manage inventory levels of office stationery and supplies, ensuring timely replenishment
to avoid stockouts at the Manila Country Office. - Track issued Purchase Orders (POs), process vendor invoices, prepare payment requests, and
coordinate with the Finance Unit to ensure timely payments to suppliers and service providers. - Maintain organized physical and electronic records of all procurement documentation in accordance
with IOM policies and procedures; retrieve relevant data and support the preparation of periodic
procurement reports. - Develop and maintain a facilities management tracker to record service requests and completed work,
providing data for forecasting and planning for FY 2026. - Support the logistical and administrative arrangements for meetings, workshops, and training sessions.
- Perform other duties as may be assigned.
• Facilities maintenance tracker developed and operational by 15th December 2025
• 100% of all vendors in IOM database, have been onboarded into WAVE by 30th November 2025
• Stock levels reviewed and reporting done on monthly basis starting January 2026
• Timely request for replenishment when stock level is at 20% low- No stockouts recorded for FY2026
Qualifications
Required Qualifications and Experience
Education
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; Certification in Procurement, Logistics or Supply Chain Management is an advantage.
Experience/Skills
- Experience in procurement and logistics and working with vendors and service providers, asset management process, working with IOM/UN Procurement and Logistics Rules and Procedures and in an international organization an advantage.
Languages
For this consultancy, English is required.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Required Skills
- Administrative & Logistics Support
- Inventory & Asset Management
- Procurement & Vendor Management
- Records & Data Management
Job info
Contract Type: Consultancy (Up to 11 months)Initial Contract Duration: 11
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No