Administrative and Financial Support Assistant

Under the guidance and supervision of the Administrative Officer, the IC will: a) Assist the Project Manager in the preparation and tracking of donor agreements and legal agreements, working in conjunction with implementing partners and the legal team to ensure compliance with UN rules and regulations. This includes reviewing and rectifying legal instruments before submission for FMO approval, requesting reference numbers, iNeed requests for BP numbers, and banking details, etc. b) Manage UNEP/UNOPS contracts for the Branch, encompassing coordinating payments to UNEP/UNOPS and overseeing the receipt and expenditure reports from UNEP/UNOPS, ensuring that all expenditure reports are accurately recorded, and advances are cleared. c) Support in organizing meetings/events, including providing technical support for virtual/hybrid meetings as needed. The IC will also support logistics for meetings and other events, liaising with security and registering participants if needed. d) Manage travel requests for meeting participants and consultants, which involves preparing travel approval requests, ensuring the timely disbursement of all entitled allowances, and ensuring the prompt recording of travel expense reports. This also encompasses overseeing the procurement process for DSA cash cards. e) Contribute to the proper processing and filing of all legal obligations, such as expenditure, progress, final reports, and audit statements. Additionally, the IC will prepare payment requests for further administrative processes. f) Undertake any other necessary administrative duties, including meeting organization and draft minute preparation.

Bangkok

6 months

The UN Environment Programme (UNEP) addresses environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The UNEP Plastics Initiative is UNEP's programme to activate and scale up global, regional, and national actions to tackle plastic pollution. The Initiative consolidates all UNEP's plastic-related projects, activities, actions, and results into a unified programme that leads and implements a system-wide transformation towards a safe circular economy of plastics. Through collaboration with diverse stakeholders, ongoing projects, and a multifaceted approach, the Initiative seeks to accelerate market transformation towards a circular economy of plastics. This position is in the Industry Innovation Branch, Plastics Unit, at the Bangkok duty station. The assistance of Individual Contractor (IC) is required to provide administrative and financial support to the Plastics team in coping with the daily workload. Duties and Responsibilities The Individual Contractor's primary responsibilities will involve assisting in the preparation of legal agreements, including Project Cooperation Agreements (PCA) and Small-Scale Funding Agreements (SSFA), Travel Support, UNEP/UNOPS consultant contracts, budget monitoring, collaborating closely with Project Manager and implementing partners, validating expenditure statements, and reviewing progress reports.

- High school diploma or equivalent is required. Completion of first-level university degree in finance, accounting, business or public administration, or related field is desirable. - A minimum of five (5) years of experience in the following areas: Administration of financial documents and contracts, with a background in finance considered an asset. - Experience in finance and budget is required. - Experience in analytical and writing skills for memos, letters, briefings and reporting are required. - Experience working with an Enterprise Resource Planning (ERP) system is required. - Proficiency in computer skills, including Excel and the MS Office suite. - Exceptional organizational skills and attention to detail, with the ability to effectively collaborate within a team in a fast-paced environment. - Experience with UN rules and regulations or of similar international organization is desirable.

English and French are the working languages of the United Nations. Fluency in written and spoken English is a prerequisite for this role.

Skills & Competencies: Proficiency in effective planning and organization, strong oral and written communication skills, capability to manage multiple tasks in an orderly and punctual manner, and a keen eye for detail. The IC should possess the aptitude to cultivate and sustain positive working relationships within a multicultural and geographically dispersed team that collaborates across various functions.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.