GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026. 

Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!

The Office and Procurement Associate plays a key role in keeping GiveDirectly’s office operations running smoothly and efficiently. Working closely with the Office and Procurement Manager, the role supports office administration, procurement and vendor management, inventory and asset management, and office security, while ensuring compliance with organizational policies and procedures.

This is a highly cross-functional role focused on ensuring teams have the operational support, services, and resources they need to deliver effectively.

Reports to and deputises for the Office and Procurement Manager; provides day to day supervision to office administrators.

Location: Nairobi, Kenya. 

Contract Type: Fixed-Term

What you’ll do:

 Administration and Office Management

  • Oversee the smooth flow of routine administrative work and ensure adherence to the organisation's administrative procedures by staff.
  • Ensure proper functioning and maintenance of office Equipment and other facilities.
  • Assist in conducting and arranging for office events
  • Receive and process requests for cash for field activities and review staff accountability.
  • Train staff on and enforce administrative policies.
  • Make travel and accommodation arrangements and bookings for staff and partners.
  • Ensure timely provision of supplies to enable smooth operation at the office
  • Verify staff, partner, and supplier payment requests and follow up on their payments with the Finance department.
  • Supervise cleaning of the office premises every day and ensure the smooth running of the Office
  • Maintain schedules of payments and due dates for all running contracts with service providers.
  • Assist in formulating department budgets and cash projections.
  •  Filing documents in reference files in G-Drive in line with GiveDirectly’s filing rules.
  • Assist in on boarding of newly hired staff and off boarding of staff whose contracts have ended.
  • Petty cash reconciliations, and monthly cash counts, keeping the cashbook according to GiveDirectly's accounting policy.
  • Support in the monitoring of expenses in accordance with the office management budget.
  • Assist in the internal/ external controls and audits.

Procurement and Contracts Management:

  • Support the development and implementation of policies and systems, identifying opportunities for risk mitigation and process improvement.
  • Coordinate Procurement Planning and Execution in liaison with respective Program budget holders.
  • Assist in reviewing supplier contracts.
  • Monitoring vendor performance.
  • Assist in Coordination and complete Pre-qualification Process leading to pre-qualified supplier lists for the organisation.
  • Conduct market assessment, vendor mapping, Profiling, and maintaining a supplier database for commonly used items.
  •  Provide guidance, advice, and training to staff on procurement and logistics processes.
  •  Analyze Procurement requirements and select the most appropriate method depending on the value of procurement.
  •  Analyze, negotiate, and prepare contractual agreements and any addenda.
  •  Prepare and submit for review and approval of procurement documents, vendor correspondences and minutes of all procurement committees.
  •  Coordinate with the Finance department to ensure that all payments to vendors are made within less than 90 days from the invoice date
  •  Support with receiving and dispatching of goods and services, while minimising costs

Stores, Inventory, and Asset Management:

  •   Ensure that procedures outlined in GiveDirectly’s Asset Management Manual are implemented in all Offices.
  •   Oversee Assets Movement and regular updating of stores and assets inventory to ensure that they are properly tagged and allocated.
  •   Oversee store delivery systems and ensure goods movements are properly documented, reconciled, and reported.
  •   Prepare monthly stock count certificate and present it for approval
  •   Ensure lost, damaged, sold, or stolen assets are properly recorded, with approved disposal forms and supporting documentation.
  •   Conduct quarterly asset verification and ensure obsolete or damaged equipment is disposed of in line with GiveDirectly regulations.

Security Management.

  •   Serve as security focal point for the field office, update and implement security policies appropriate for the local context.
  •   Ensure that outsourced guards are deployed at all offices.
  •   Train outsourced security guards on GiveDirectly’s Security Standard Operating Procedures.
  •   Submit regular security reports to Supervisor on occurring incidents and any security issues/concerns.

What You’ll Bring

  •   Bachelor’s Degree in Procurement and Supply Chain Management, Business Administration, or related & Equivalent field
  •   Minimum of three years of experience in administrative and procurement management in the NGO sectors.
  •   Ability to interact effectively with international and national personnel, and adaptability to unanticipated circumstances.
  •   Good working knowledge of IT tools and applications, including MS Office and Google Workspace.
  •    Ensure staff and visitors comply with office entry procedures.
  •    Exceptional emotional intelligence and a demonstrated ability to work cross-culturally and cross-functionally.
  •    Exceptional organizational skills and attention to detail .
  •    Strong communication skills, including the ability to navigate complex interpersonal and office management situations.
  •    Strong ownership mindset and ability to work in a self-directed manner.
  •    Comfortable operating in a culture of direct, candid feedback.
  •    Excellent English oral and written skills and a high level of service orientation.
  •    Willingness to up-skill as required by the tasks to be performed.
  •    Willingness to travel to our field locations within Kenya.

What Will Help You Succeed

  •     A clear understanding of  Procurement, office management, Inventory, and assets management ethics.
  •     Willingness and ability to enforce compliance with  GiveDirectly and donor policies and procedures.
  •     The ability to interact effectively with international and national staff members is required.
  •     A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of program activities.
  •     Alignment with GiveDirectly Values and active demonstration of our core competencies.

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.

Commitment to Safeguarding

As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.

These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.

**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing,  reporting, or responding to any form of abuse or  exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**

Reasonable Accommodations

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.

Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!

Referrals

Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.