Finance Assistant

Under the supervision of the Senior Finance Officer, the Finance and Accounts Assistant will support the Accounts team in maintaining accurate financial records, strengthening financial controls and improving the documentation of finance processes. Key responsibilities include:

• Preparing and maintaining reconciliations for bank, general ledger, payroll-related, donor related funds, and other assigned accounts.
• Reviewing accounting transactions and supporting documentation to ensure accuracy, completeness, compliance and timely clearance of outstanding items.
• Extracting, compiling and checking financial data from SAP, spreadsheets and other sources for management, budget, donor, trust fund and year-end reporting.
• Supporting the preparation of financial schedules, working papers, tables and narrative inputs for reports and audits.
• Assisting with the review, input and validation of accounting data, including follow-up on rejected, incomplete or incorrectly coded transactions.
• Documenting finance procedures, work instructions, checklists and process maps to improve consistency, transparency and audit readiness.
• Maintaining organized records, templates, trackers and supporting evidence for management review, audit and internal control purposes.
• Supporting audit queries, follow-up actions, knowledge sharing and other related finance tasks as assigned.
• Any other duties as assigned by the line manager.

• Demonstrated ability to work independently under general guidance, with high degree of accuracy, initiative and judgement. 
• Demonstrated ability to multitask and to work under pressure, whilst maintaining excellent quality and attention to deadlines and details. 
• Good analytical and organizational skills. 
• Good communication skills, including ability to draft and present issues in a clear manner.
• Confidentiality and a high degree of tact and ability to build and maintain effective working relationships with internal and external stakeholders, at all levels.
• Ability to work collaboratively in a multicultural environment/ team and to establish working relationships with internal and external stakeholders, at all levels. 

• At least five years of progressively responsible experience in accounting, finance, budget, financial reporting, reconciliation, audit support or related financial functions is required.
• Experience preparing, reviewing and following up on financial reconciliations is required.
• Experience extracting, compiling and checking financial data from computerized financial systems is required.
• Experience preparing supporting schedules, tables, reports or analysis for review by finance officers or managers is required.
• Experience documenting procedures, work instructions, checklists or business process workflows is required.
• Experience supporting audit queries, maintaining supporting documentation and following up on corrective actions is desirable.
• Experience in an international organization, intergovernmental organization, public-sector body or comparable environment is desirable.

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables and reconciliation schedules.
• Experience using financial management or ERP systems.
• Ability to prepare clear written procedures, checklists and process documentation.
• Experience using process-mapping tools such as Microsoft Visio, PowerPoint or equivalent would be desirable.
• Ability to work accurately with financial data and meet deadlines.