Administrative Assistant (Multiple Positions)

Job Vacancy | Wednesday, October 7, 2026

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.


Organizational Setting and Reporting Relationship
The Administrative Assistant position is assigned to the Talent Management Division (BPTM) within the Budget, People, and Management Systems Department (BPMSD) as part of the BPTM pool. The pool is centrally managed by BPTM, and its staff are deployed to departments and divisions across ADB to meet temporary administrative support needs. It has also served as an entry point for many staff who have since gone on to build long-term careers and progress to more senior roles at ADB.

You will be based at ADB's headquarters in Manila, Philippines, and will report to a designated international staff member or officer in the unit to which you are assigned.


Your Role
As an Administrative Assistant, you will provide administrative and operational support to the unit to which you are assigned. Your initial work may include managing correspondence and records; coordinate schedules, meetings and travel; maintain databases; and support knowledge sharing, and other activities according to the unit's needs. Eventually, you are expected to provide more direct support to the core business areas of the Bank such as project processing and implementation, finance, economic research, human resources, procurement, or publications.

During your three-year appointment, you are expected to broaden your skills and experience through your assignments and seek a budgeted position in an ADB department or division. If you do not secure such a position, your appointment will end upon completion of the three-year period.


You will:

• Draft and coordinate routine correspondence using approved ADB templates, ensuring timely distribution, acknowledgement, and follow-up with relevant staff.

• Coordinate supervisors' schedules through efficient scheduling across offices and global time zones, including prioritization and resolving conflicts of competing demands. Respond to internal meeting requests.

• Coordinate supervisors' schedules, travel arrangements, and mission logistics, including visa processing, flight bookings, accommodation, and itineraries, in accordance with ADB procedures and using relevant tools and systems.

• Maintain office filing systems and records in accordance with ADB's knowledge management framework, ensuring documents are properly organized, accessible, and retrievable in electronic systems. Depending on the assigned department, assist in project processing, editing publications, basic accounting and treasury operations, HR administration, procurement, and research to support assigned initiatives or projects of the division.

• Collect, compile, and organize data using available digital tools to prepare routine and ad hoc reports, statistics, and dashboards.

• Perform other duties as may be assigned and reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree in Business Administration, Psychology, Accounting, Human Resources, Public Administration, Social Sciences, or any related fields.

• At least 5 years relevant experience

• Excellent administrative and organizational skills with attention to details in industries relevant to ADB (banking or other financial institution, international organization, or government agency)

• Experience supporting projects, initiatives, or operational functions in one or more areas relevant to ADB, such as project processing and implementation, finance, economic research, human resources, procurement, or publications.

• Demonstrated ability to manage competing priorities, coordinate across teams or offices, work with stakeholders from diverse backgrounds, and exercise sound judgment in day-to-day responsibilities.

• Demonstrated ability to learn new processes and systems, adapt to changing requirements, and take initiative to improve the quality or efficiency of work.

• Demonstrated ability to draft and edit correspondence, memoranda, reports, and other documents accurately and in accordance with organizational standards.

• Ability to work with teams as a constructive team member.

• Excellent oral and written communication skills in English.

• Please refer to the link for the ADB Competency Framework for Technical Local Staff grade 1.

Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information
This appointment is open to internal and external applicants.

This is a fixed-term appointment for up to 3 years. It does not include options for renewal. In this regard, the appointment will automatically expire upon the completion of the fixed-term period without prior notice. This appointment is not convertible to a regular appointment

Multiple positions at various grades may be filled from this opening.


About Us
ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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