Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Division of Finance and Administration (DFA) is responsible for the planning, allocation and management of financial and administrative resources including information communications and technology, procurement and travel, security and safety, facility and general operational management. The DFA is responsible for the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies, procedures and guidance to align with UN Women and stakeholders' evolving business needs, and technical and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of Finance Specialist, the Finance Assistant is responsible for the execution of a wide range of financial services and administrative processes in HQ, ensuring high quality and accuracy of work in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Assistant adopts a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines. The Finance Assistant delivers through a client, quality and results-oriented approach. The Finance Assistant works in collaboration with the Operations and Programme teams in UN Women HQ for solving finance-related issues and information
delivery.

Note: National Personal Service Agreement positions recruited with UN Women in Bonn are open to nationals of Germany and applicants with valid employment authorization to work in Germany.

III. Scope of Work


1. Provide general administrative and finance support to the HQ in accordance with UN Women rules, regulations, policies, and procedures:
 

  • Act as a verifier for various types of invoices, including PO and Non-PO invoices, ensuring that all supporting documentation is verified, complete, and compliant.
  • Create invoices and Credit Memos in the financial system (Quantum) for the requesting areas using the proper system modules.
  • Follow up on invoices placed on hold or requiring corrections in coordination with responsible offices and approvers.
  • Monitor payment statuses daily to identify delays, voided transactions, or other issues affecting timely disbursement.
  • Follow up on payments that are approved but unpaid, payments interfaced but not executed, and payments voided or returned incorrectly by UNDP.
  • Liaise with internal teams and UNDP counterparts to resolve payment-related issues promptly.
     

2. Provide operational support to the implementation of Direct Project Cost (DPC) Recovery:
 

  • Prepare the calculation for the DPC invoice on a monthly basis, using the proper template, according to the services provided.
  • Prepare the importation template and proceed with the importation, validation, and all necessary supporting documentation to allow reviewers to review and approve the invoice.
  • Act as the operational focal point for service providers, providing clarifications regarding doubts and sharing documents and templates when needed.
     

3. Facilitate knowledge building and knowledge sharing:
 

  • Conduct training and/or help organize training events and activities, as well as participate in training sessions.
  • Collect and compile lessons learned and best practices in financial management and services.
  • Disseminate information to clients and stakeholders as appropriate to build capacity and knowledge.
  • Contribute to financial business operational practices and management innovations.
     

4. Conduct compliance checks and support on reconciliations:
 

  • Perform duties in full compliance with UN Women financial regulations, rules, policies, and standard operating procedures, including internal controls.
  • Review and verify financial transactions, activities, and documentation, taking corrective actions as needed and reporting any unusual activities.
  • Provide support to the team on monthly reconciliations of key financial accounts, including but not limited to General Ledger accounts, Partner Agency balances, surcharge fees, and UN statement payments.
  • Investigate unreconciled entries and coordinate with programme, procurement, and finance units to correct discrepancies.
  • Maintain reconciled records and assist in preparing reports and supporting documentation for audits, when needed.
     

5. Client and Financial support:
 

  • Provide guidance to programme and operational teams regarding invoice processing and financial procedures.
  • Communicate regularly with internal stakeholders to ensure clarity and consistency in financial operations.
  • Analyze unassigned Global Service Tracker (GST) cases and assign them to the correct colleague within the Finance Team, when necessary.
     

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

  • Ability to administer administrative processes and transactions
  • Ability to perform work of confidential nature and handle a large volume of work
  • Good knowledge of administrative rules and regulations
  • Good IT and web-based management skills

Education and Certification:

  • Completion of secondary education is required.
  • Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Law, or related fields is desirable.

Experience:

  • At least 5 years of progressively responsible experience in administration, finance, procurement, or logistic support service is required, 2 years are sufficient for holders of a bachelor degree.
  • Experience in accounts payable is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
  • Experience in the use of ERP systems, preferably Oracle Cloud (Quantum), is required.
  • Experience working in UN System is desirable.

Languages: 

  • Fluency in English is required.
  • Fluency in German is desirable.
  • Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.