VACANCY NOTICE FOR

TEMPORARY AGENT SELECTION

| Job title | Administrative Assistant to the Director |
| Reference | DEFIS/COM/2026/2136 |
| Application deadline | 21.10.2026 - 12.00 (Brussels time) |
| Directorate-General | Defence Industry and Space |
| Unit | DEFIS.C EU Ukraine Defence Readiness |
| Place of assignment | Brussels |
| Grade range | AST1/3 |
| Domain * | Defence Industry |
| Contract type | Temporary Agent 2b |

*please use one of the standardised domains that can be found here

| About us (“We are”) |
| The mission of Directorate DEFIS.C EU Ukraine Defence Readiness is to:

  • Lead the implementation of the Security Action for Europe, the Ukraine Support Loan defence window and EU-Ukraine defence-industrial cooperation.
  • Support EU and Ukraine defence readiness and capacities through loans for defence procurement and the gradual integration of the Ukrainian and European defence technological and industrial bases.
  • Oversee the DEFIS Kyiv Defence Cooperation Section. | | About the role (“We propose”) | | A rewarding position of Administrative Assistant to the Director for EU Ukraine Defence Readiness. We offer a dynamic, multilingual environment at the heart of European policy-making on Defence Industry, with opportunities to engage in strategic coordination, document management, and HR processes while ensuring seamless administrative support to the Director. The role includes the use of Commission IT systems (e.g., Ares, Sysper2, Basis, MIPS), the management of complex agendas, the daily monitoring of deadlines and contributing to business continuity planning. This position provides opportunities for professional growth in a sensitive yet rewarding domain, backed by the European Commission’s commitment to work-life balance, training, and career development. | | Qualifications, experience and skills (“We look for”) | | A highly motivated, proactive, well-organised, and discreet professional with at least five years of administrative and organisational experience.

The ideal candidate will demonstrate:

  • Fluency in English (C1) and good knowledge of French (B2), with excellent drafting, communication, and stakeholder management skills.
  • Expertise in office automation (MS Office, IA) and Commission tools (Ares, MIPS, Sysper2, BASIS, DECIDE), paired with a keen eye for confidentiality and deadlines.
  • Resilience and adaptability to prioritise tasks in a fast-paced environment, alongside a client-oriented approach to supporting the Director and Directorate.
  • Knowledge of EU institutional procedures and experience in coordinating missions, budgets, or HR processes is highly advantageous.
  • A collaborative mindset, discretion in handling sensitive and classified documents, and the ability to act as a back-up for senior-level assistants when required.

SECURITY CLEARANCE: The successful candidate will be required to undergo security vetting if she or he does not already hold security clearance at an appropriate level (Secret UE/EU secret), in accordance with the relevant security provisions. |
| How to express your interest?

You should send your documents in a single pdf in the following order:

  1. your CV 2. completed application form. Please send these documents by the publication deadline to DEFIS-HR-CORRESPONDENT@ec.europa.eu indicating the selection reference DEFIS/COM/2026/2136 in the subject.

No applications will be accepted after the publication deadline. |
| Eligibility |
| For eligibility please consult this page with all the information needed. |

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.