Finance and Procurement Associate

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

The Global Green Growth Institute (GGGI) is an intergovernmental organization supporting its Member and Partner States to achieve environmentally sustainable, socially inclusive and economically resilient growth. In partnership with the European Commission, GGGI is preparing the Global Gateway Climate Investment Facility, a EUR 10 million technical assistance action planned for 2026–2030. Through an integrated Policy–Project–Finance model, the Facility will help partner countries translate Nationally Determined Contributions (NDCs) into investment-ready opportunities and financed implementation pathways. It aims to support at least 15 partner countries, with an upper target of 20, and mobilize at least EUR 1 billion in investment, including EUR 750 million in private capital and EUR 500 million involving European stakeholders.

Hiring and appointment to this position are conditional upon signature of the Contribution Agreement between GGGI and the European Commission. The anticipated starting date is December 2026, subject to signature and entry into force of the agreement, confirmation of the approved staffing structure and budget, and completion of GGGI recruitment procedures. This Job Description does not constitute an employment commitment.

POSITION SUMMARY

The Finance and Procurement Associate will support day-to-day financial administration, budget monitoring, procurement and consultant contracting for the Facility. Based in the PSU and reporting to the Facility Manager, the Associate will work with corporate Finance and Procurement functions and implementation teams to maintain accurate records, prepare financial inputs and coordinate compliant procurement processes. The role supports technical assistance delivery across approved PINs and operates within GGGI’s delegated authorities and segregation of duties.

PURPOSE

• Support sound financial and procurement management in accordance with approved budgets, GGGI rules and the Contribution Agreement.

• Provide timely budget, expenditure and commitment information to support resource allocation and delivery decisions.

• Support transparent, competitive and timely sourcing of goods, consultants and technical services, with complete documentation and value for money.

ENGAGEMENT

• Coordinate with the Facility Manager, Portfolio Coordinator and technical teams on PIN budgets, procurement needs and implementation schedules.

• Liaise with corporate Finance, Procurement, Legal and Human Resources on accounting, contracting, cost allocation and approval requirements.

• Guide Facility staff on requisitions, supporting documents, timesheets and financial procedures and follow up on incomplete submissions.

• Communicate with suppliers and consultants on administrative documentation and contract milestones through approved channels; support donor and auditor information requests under management direction.

DELIVERY

• Help prepare annual budgets, PIN cost estimates, procurement plans, forecasts and budget revisions for review and approval.

• Maintain budget-versus-actual and commitment trackers by project code, budget line and intervention; flag overspending, delivery delays and funding gaps.

• Prepare and track requisitions, purchase orders, invoices and payment requests in GGGI’s ERP, checking completeness, coding, budget availability and required approvals.

• Review personnel-cost allocations, timesheets, travel and consultant charges against approved assignments and eligible costs; maintain project-level traceability and flag potential double charging.

• Coordinate procurement documentation, including technical teams’ terms of reference, specifications, cost estimates and solicitation inputs, with corporate Procurement.

• Support solicitation administration, evaluation logistics, due-diligence documentation and contract preparation under applicable procedures; route decisions to authorized officials and preserve confidentiality and segregation of duties.

• Track consultant and supplier contracts, commitments, deliverables, expiry dates and amendments; obtain technical acceptance and authorized approvals before submitting payment documentation.

• Reconcile project financial trackers with ERP records and prepare financial inputs to donor reports and management updates with corporate Finance.

• Maintain complete financial and procurement audit trails and support expenditure verification, internal reviews and the independent financial audit at Action closure.

• Support orderly financial and contract closure and propose practical improvements to tracking tools and workflows.

REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree in finance, accounting, business administration, procurement, economics or a related field.

• Preferably at least three years of relevant experience in project finance, accounting, procurement or contract administration, including exposure to both finance and procurement processes.

• Experience with budgeting, expenditure monitoring, financial reporting and supporting procurement or consultant contracting.

• Experience in donor-funded programs or international organizations is desirable; familiarity with EU-funded actions is an advantage.

• Strong Excel skills and experience with ERP or comparable financial-management systems.

• Fluency in written and spoken English is required.

FUNCTIONAL

• Strong numerical skills and accuracy in reconciliations, coding, cost allocation and financial records.

• Working knowledge of procurement documentation, contract administration and financial controls.

• Ability to manage concurrent transactions and deadlines and identify compliance gaps early.

• Sound judgment, discretion and understanding of conflicts of interest, confidentiality and segregation of duties.

CORPORATE

• Demonstrates GGGI’s values of Integrity, Excellence and Sustainability and actively supports its mission.

• Maintains accountability, confidentiality and transparency and uses public resources responsibly.

• Works respectfully and constructively with colleagues and partners across cultures, functions and time zones.

• Shares information, supports colleagues and contributes to continuous improvement and organizational learning.

 
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.