Programme Specialist- Communications and Advocacy

UNWomen SOM organization mission TBD

Communications is a key component of UN Women’s work and constitutes a vehicle for ensuring visibility for successful UN Women Somalia initiatives, results and programmes, as well as raising awareness about key issues of gender equality and women’s empowerment. Effective communications also contribute to resource mobilization. In this regard, the UN Women Somalia Office intends to engage a UN Volunteer to facilitate communications initiatives and events and increase the visibility of UN Women activities.

Under the direct supervision of the Country Programme Manager, the UN Volunteer will undertake the following tasks:

Communications and Advocacy
• Within the framework of Somalia’s Strategic Note, develop a communications and information strategy and carry out communications activities to promote and share information about UN Women Somalia and its programmes
• Propose and implement a media plan to ensure visibility of project specific and office strategic interventions;
• Contribute to the production of content and communication materials - human stories, videos, articles, etc, highlighting programme results and women’s voices
• In collaboration with programme staff, prepare key advocacy messages in relevant programmatic areas;
• Coordinate targeted dissemination of office publications and communication products, including UN partners, donors, NGOs, academic institutions, private sector and other partners
• Draft brochures, fact sheets, articles, success and human impact stories

Media relations and production of information and communication materials
• Ensure timely preparation of quarterly newsletter and annual report as per UN Women guidelines in coordination with respective program staff;
• Systematically generate social media messages for different social media outlets;
• Prepare communication and visibility materials
• Ensure professional photographic coverage of meetings, workshops, campaigns, and other program activities; manage and maintain a centralized photo library and communications database to facilitate accurate reporting, preserve institutional knowledge, and increase programme visibility and outreach.
• Regularly update the partners and donors contact list and media database.

Knowledge management and knowledge sharing
• Support the development and management of knowledge products, research reports, policy analyses and information materials, in line with UN Women Knowledge Management Strategy and Donors’ Visibility guidelines;
• Conduct research to find relevant data and information needed to inspire and inform development of new knowledge products;
• Maintain a photo library and information/communications data base;
• Ensure that results-based programming approach is appropriately reflected in the communication strategy, work plan and knowledge products;
• Provide support to resource mobilization and amplify programme results;
• Prepare inventory of office knowledge products and ensure systematic dissemination and usage.

Coordination and administrative support
• Represent UN Women in the UN Joint Communications Group and take part in joint UN communications and advocacy initiatives;
• Extend support to promotional, knowledge sharing events or training workshops organized
• Provide assistance for the organization of public events, conferences and advocacy initiatives of the office;
• Coordinate the activities related to the observation of international campaigns including IWD and marking of 16 Days of Activism to EVAW etc
• Administrative support to the office team, including initiatives such as report launches
• Review of translations, contacts with printing companies and other vendors to ensure communications and advocacy materials production are in line with UN Women’s Standard Operating Procedures and Communications Guidelines.
• Other ad hoc tasks to support UN Women communication team

Provide administrative and logistical support to the formulation and management of UNW in Somalia programmes
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

Provide administrative support to the financial management of the Programme Unit
• Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of Programmes, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process all payments related to the Programme, as delegated;
• Maintain follow up of advances to implementing partners, review their financial reports (FACE form) and supporting documentation together with Project Managers and take the appropriate action;
• Create requisitions in Quantum for development projects; register good receipts in Quantum.

Provide administrative support to the Programme Unit
• Undertake all logistical, administrative for organization for meetings, workshops, events, and missions;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to the Country Program Manager
• Assist the Country Program Manager in coordination and convening weekly team meetings and consolidation of work plans/presentations;
• Assist the Country Program Manager in scheduling meetings with donors, UN and CSOs;
• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing
• Provide administrative support to the organization of trainings and retreats for the office staff and partners on programme and operations-related issues.

Incumbents perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.