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- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The position is located in the FAO Representation in Georgia, based in Tbilisi. FAO country offices, headed by the FAO Representative, assist governments in developing policies, programmes and projects to achieve food security, reduce hunger and malnutrition, develop the agriculture, fisheries and forestry sectors, and manage environmental and natural resources in a sustainable manner.
FAO's portfolio in Georgia focuses on transforming Georgia’s agrifood systems, with projects funded by resource partners including the European Union, the Swiss Development Agency, the Austrian Development Agency, the Global Environment Facility, FAO's Technical Cooperation Programme and United Nations joint programmes, among others. The portfolio makes use of service contracts, operational partner agreements and beneficiary grant schemes, and is supported by the Regional Office for Europe and Central Asia (REU) in Budapest.
The Operations Unit is responsible for the effective provision of project inputs and for supporting the correct financial delivery and implementation of the Country Office portfolio, ensuring accuracy and compliance with Organizational rules and systems and providing quality support to project teams and internal stakeholders.
Reporting Lines
The incumbent will work as a member of the Operations Unit under the overall supervision of the FAO Representative for Georgia, and the direct supervision of the International Operations Specialist in his/her capacity as team leader of the Operations Unit. The incumbent will work in close collaboration with the programme, administrative and finance units of the Country Office.
Technical Focus
Support to overall project cycle management for the FAO portfolio in Georgia, including planning, formulation, monitoring of implementation, budget and financial monitoring, reporting and closure, and facilitation of operational linkages between programme, administrative and project teams.
Tasks and responsibilities
• Provide day-to-day support to project teams on operational aspects through all project cycle phases, from formulation (project documentation, budgets, procurement and HR plans) to operational and financial closure, identifying operational gaps and risks and proposing corrective measures to support effective implementation.
• Conduct continuous review and monitoring of project budgets, financial delivery, commitments, and forecasts against work plans for accuracy, and flag budget issues to the supervisor and propose corrective action as required.
• Monitor and maintain a current overview of the Country Office portfolio and pipeline.
• Maintain complete and current project data and documentation in FAO’s Field Programme Management Information System (FPMIS) throughout the project cycle.
• Support the preparation of draft budgets and budget revisions in FPMIS in line with FAO financial rules and resource partner agreements, with supporting justifications.
• Regularly review project financial transaction to ensure their correctness and take remedial action when required.
• Support the preparation and monitoring of annual work plans, tracking milestones and bottlenecks and recommending remedial action to overcome operational constraints.
• Support the actions required for the completion and closure of projects, including timely closure of outstanding commitments and disposal or transfer of project assets, as required.
• Support the identification of tools and processes to integrate risk management, compliance, and quality assurance actions into operations and programme activities.
• Compile inputs for the preparation of resource partner progress and final narrative and financial reports.
• Contribute to internal control actions, and support verification and audit missions and follow-up, as required.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in business administration, economics, international development, agriculture, project management, public administration, international relations or any other discipline relevant to the work of the Organization.
• At least five years of relevant experience in programme/project management, operations, finance, coordination or related areas.
• Full proficiency in English and in Georgian (Level C);.
• National of Georgia or resident of the country with a valid work permit.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Experience in preparing project documents, reports, briefs and other programme-related materials.
• Experience supporting programme or project planning, implementation, monitoring, reporting and budget management.
• Experience working with multidisciplinary teams and stakeholders in an international environment.
• Good communication and coordination skills.
• Proficiency in standard office software applications.
• Experience working with the United Nations system or international organizations would be an asset.
• Knowledge of FAO project cycle management procedures and management information systems would be desirable.
• Working knowledge of Russian is an asset
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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