Information and Communication Agent

WE ARE

DG Communication (DG COMM), as a corporate communication service, promotes the policy priorities of the European Commission and contributes to bringing Europe closer to citizens.  The Representations in all Member States play a crucial role in this. 

Their main tasks are:

• Support the President and the Members of the Commission by reinforcing the political and media profile of the European Commission in the Member States, including the preparation, organisation and follow up of visits of the members of the College.  Representing the European Commission in the respective Member State towards national, regional and local authorities, media, stakeholders and citizens.
• Country-specific Economic and Political Information and Analysis: Representations provide the Commission with in-depth, accurate and timely information and analysis regarding relevant developments in the Member States and the views of the Government and political parties, think tanks and civil society.
• Press and Media Communications: in cooperation with the Spokesperson's Service, Representations communicate on behalf of the Commission.
• Outreach to Citizens: Representations provide outreach and communication to citizens and stakeholders/multipliers in the Member States, by managing information networks and by explaining the policy priorities of the Commission in a local context.

The Commission has a Representation in the capitals of all EU Member States. The Representations are the Commission's eyes, ears and voice on the ground in EU Member States. They interact with citizens, national authorities, stakeholders and media. They keep the Commission informed of key political, social and economic developments in the country, and ensure communication on EU affairs.

WE PROPOSE

The Representation in Italy is seeking to hire a Contract Agent FG II to fill the role of Information and Communication Agent attached to the Political team. 

Under the supervision of an official/temporary agent, the position will consist of:

COMMUNICATION 

• Support the communication activities of the Representation.
• Provide general administrative assistance in the organisation of events, communication with stakeholders and preparation or briefings/reports
• Information searching and preparation of documents to draw up briefings, speeches, reports or for workshops, seminars, conferences or other public events.
• Participate in the collection of information from television, radio programs and newspapers.

CONFERENCES and EVENTS

• Assistance in the organisation of events, press conferences, seminars, interviews, information campaigns, events, exhibitions, fairs, as well as stakeholders’ visits.
• Administrative tasks linked to the preparation and organisation of meetings and seminars for DG COMM networks.
• Preparation of programmes of visits of Commissioners and Senior officials.

OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES

• Ensure administrative support for the Political team, including, for example, managing databases, mailing lists.

BUDGET, FINANCE, CONTRACTS and ACCOUNTING

• Provide all useful assistance with the management of calls for tenders/offers (elaboration of tender specifications, follow-up of files).

WE LOOK FOR

We are looking for: 

• A highly motivated and enthusiastic individual with excellent teamworking skills, capable of working in a small and dynamic team;
• Ability to work effectively with range of external partners, including Representation contractors, Italian Government departments, embassies, stakeholders, journalists and citizens;
• Strong drafting skills, ability to synthesize complex information quickly and produce clear texts targeted to different audiences. 
• Strong organisational skills with capacity to manage and organise events and related activities
• Understanding of the Italian political environment and political issues and sensitivities.
• Understanding of European Union policies, politics and institutions, particularly the work of the European Commission.
• Ability to contribute to the launching, management and follow up of financial procedures, including calls for tender, execution of contracts and evaluation of results 
• Ability to multi-task and willingness to take on new duties.
• Advanced capabilities in IT tools for office automation (Microsoft Office)

Proficiency in Italian (C1) and working knowledge of English (B2). Knowledge of an additional official EU language would be an advantage.

Please see attached the full vacancy below.