Job Description

About
the position

Support and
collaborate Climate Action support team from the West and Central Africa region,
with all administrative and logistics matters of the Climate Action lever in
cooperation with the center’s supporting offices.

Key Responsibilities

  • Be
    the administrative analyst focal point for urgent matters in West and Central
    Africa, supporting the team leaders located in the region, facilitating and
    reducing response time for administrative functions.

  • Provide
    support and carry out administrative and logistical procedures for the projects
    units that manage funds through the Alliance Bioversity CIAT.

  • Process all travel requests,
    ticket flight options, ticket requests, monitoring of the trip
    (departures/arrivals on time, advance travel processing, insurance, visas,
    requirements and attention for urgent cases mostly West and Central Africa
    requests), legalization and reimbursement of expenses.

  • Provide guidance and assistance for the
    coordination and organization of events, including several high-profile
    international conferences in collaboration with partners and / or donors in West and Central Africa.

  • Support key event tasks in West and Central Africa
    such as planning and execution of logistical support for all meetings,
    workshops and conferences related to the lever, both internal and external support and collaborate with the lever teams
    in the design of workshops and meetings at national and international level.

  • Execute
    the process of reimbursement of expenses through organization of invoices,
    payment authorizations and collection accounts that are generated for the
    different workshops and meetings.

  • Execute
    all procurement requests (office supplies, material for events, business cards,
    etc.) related workshops and meetings mostly in West and Central Africa region.

  • Support
    monthly meetings of the lever teams.

  • Ensure
    that donor rules regarding the use of funds for services, trips, events, and
    consultancies are enforced (Collection and correct registration in Share Point
    of required documentation).

Requirements

Qualifications and requirements

  • Professional in
    Business Administration, Finance, or related fields.

  • Minimum two (2)
    years of work experience in similar positions

  • Intermedium –
    Advanced level of English (Oral, Writing and Comprehension skills)

Competences

  • Proven ability to
    integrate, inspire and develop multidisciplinary teams and manage talent, with
    a strong commitment to promoting diversity, knowledge sharing, and staff development.

  • Demonstrated
    ability to work effectively as part of a team with people in a multi-cultural
    and multidisciplinary environment, including with external stakeholders, and
    excellent interpersonal skills.

  • Ability to provide a high level of service under pressure.

Benefits

Terms
of employment

This is a national recruited position
placed at a BG06, in a scale of 14
levels, with level 14 being the highest.

This is a Senegal national search and will
be managed through a fixed term contract of a one (1) year period, subject to a
probation period according to the local legislation and is renewable depending
on performance and availability of resources. The Alliance Bioversity-CIAT offers a
multicultural, collegial research environment with competitive salaries and
excellent benefits. We are an equal opportunity employer, and strive for
gender, diversity, and inclusion in our staff, without regard to race, color, religion,
gender, gender identity, sexual orientation, national origin, ethnicity, age,
disability, marital status, or any other characteristic.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.