SVN: Senior Monitoring Assistant, G6

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of National Deputy Programme Manager, the Senior Monitoring Assistant will be responsible for deliverables outlined in the following sections:

Responsibilities

1. Prepare weekly site visit plans for monitoring ongoing grants and project activities.

2. Conduct regular field and project site visits to monitor implementation progress, verify project activities, assess quality and compliance, and obtain feedback from target communities, particularly women and vulnerable groups.

3. Collect, verify, and analyze monitoring data from field visits, project databases, implementing partners, and other relevant sources.

4. Compile comprehensive monitoring reports using established monitoring and reporting templates and provide accurate and timely findings for Program Management.

5. Identify implementation gaps, challenges, risks, and areas requiring corrective action and provide appropriate recommendations to improve project performance.

6. Provide timely feedback to Program Management on project progress, quality of implementation, beneficiary feedback, and emerging issues identified during monitoring visits.

7. Review monitoring and reporting tools based on field experience and recommend improvements to enhance the quality and effectiveness of monitoring processes.

8. Identify and document success stories, case studies, good practices, and lessons learned from project implementation.

9. Conduct Broad-Based Evaluation Studies and thematic assessments on assigned grant-related topics and provide evidence-based findings and recommendations.

10. Support Program Management in conducting additional field assessments, verification exercises, spot checks, and follow-up monitoring as required.

11. Ensure meaningful engagement with female beneficiaries and community members during monitoring activities and document their feedback, concerns, and recommendations.

12. Maintain complete and accurate monitoring records and documentation, including field visit reports, observations, beneficiary feedback, photographs, and follow-up actions.

13. Monitor the implementation of recommendations and corrective actions identified through monitoring visits, assessments, and evaluations.

14. Provide regular updates to the supervisor and Program Management on monitoring findings, project progress, identified gaps, risks, and required follow-up actions.

15. Ensure compliance with monitoring standards, organizational policies, safeguarding principles, and confidentiality requirements during all monitoring and assessment activities.

16. Perform any other monitoring, assessment, reporting, and evaluation duties assigned by the Supervisor.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in political science, Law, or a related field from an accredited academic institution; or University degree in the above-mentioned fields with relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• • Experience in development assistance projects, engagement with Legal and Governmental procedures & processes. 

  • Experience in Programme/project monitoring and evaluation, preferably with international organizations

  • Experience working in challenging field-based environments.

  • Experience in humanitarian situations is highly desirable.

  • Experience in stakeholder coordination and liaison is an advantage.

Skills

• • Managing challenging field-based environments.

  • Project Monitoring & Evaluation

  •  stakeholder coordination and liaison 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position,fluencyinEnglishandUrduisrequired(oralandwritten).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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