Job Description
(RFP500615)
Job Trainee, Business Operations & Finance
(Part-Time 50%, Temporary
assignment, 11 months)
The Organization
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.
The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
With novel partnerships, the
Alliance generates evidence and mainstreams innovations to transform food
systems and landscapes so that they sustain the planet, drive prosperity, and
nourish people in a climate crisis.
The Alliance is part of CGIAR,
a global research partnership for a food-secure future.
https://alliancebioversityciat.org/ www.cgiar.org
About the position
Based in Rome, Italy and under the direct supervision of the Regional Operations and
Finance Manager, the Job Trainee will provide operational, logistical, and
administrative support to the Operations team.
Responsibilities
More specifically,
the Job Trainee will:
•Assist the team with
general support services:
o Assist with
reception-related duties [welcoming visitors and switchboard function and\
updating pigeonhole (mail)].oAssist with standard
office activities such as general mailbox, incoming and outgoing mail and
calls, courier services and deliveries.oAssist with staff
attendance registration.oSupport maintenance of
office supplies and assist purchases with local vendors for office needs.oAssist with generating
access badges for staff members and visitors.oAssist with updating
internal communication materials.
• Assist the team
with procurement and administration tasks:
oAssist in raising
requisitions through the internal management system (Agresso); Support with
monitoring of the status of the existing ones and coordination with Accounts
Payable for invoice bookings.oAssist with
administrative process (RRS, PO, GRN, Payment Booking- invoices - BC).oAssist with
preparation and archiving all documentation related to the facility's
activities and services.o Support with updating
physical and electronic archives and databases (e.g. expiry dates of contracts,
insurance policies).oSupport with updating
of Power-Bi tool in OCS, by reviewing desk allocations at HQ.oSupport with
accounting tasks, including internal invoices and rebilling related to
meetings.oProvide support with
basic statistical reports on all facilities activities (e.g. statistics,
metrics, etc.).
• Additional
duties:
oSupport office
closures when necessary.
• Perform other
tasks as required.
Requirements
• Secondary school education.
• Working knowledge of Microsoft Office Suite packages (Word, Excel, PowerPoint).
• Proficiency of the English language, both written and spoken.
• Basic knowledge of the Italian language, both written and spoken.
• Good interpersonal, communication and teamwork skills, courtesy and tact, and the ability to
establish and maintain effective working relationships with people of different cultural and national backgrounds.
• Good skills in personal organization and priority setting.
• Good client orientation and service approach.
• Good time management skills and attention to details.
Benefits
Terms of employment
This is a part-time (50%) job traineeship based in Rome, Italy, open to internal candidates, namely: regular staff members, complementary staff members, and individuals who are currently employed or have completed a contract with Bioversity in the last 12 months. The monthly salary is Euro 608,50. The contract is initially for a period of eleven (11) months. The contract may be extendable based on performance and availability of funds.
The Alliance of Bioversity International & CIAT is committed to fair, safe, and inclusive workplaces. Webelieve that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
Please note that eligible applicants must have the legal status to live and work in Italy:
·Be Italian nationals holding a valid passport or identity card.
·Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
·Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).
Applications
Applicants are invited to visit https://alliancebioversityciat.org/careers for full details of the position and to submit their applications. Applications must include the reference number RFP500615. Cover letter and CV should be saved as one document using the candidate's last name and first name for ease of sorting. The Alliance collects and processes personal data in accordance with applicable data protection laws.
Please note that only shortlisted candidates will be contacted.
Closing date for applications: 19 October 2026