ECHA/TRN/2027/001 - Corporate Services Unit (R3) - MST

The Corporate Services Unit is one of the key supporting units of the Agency. The Unit provides services to internal and external stakeholders with a high service-oriented mind set. The services provided include Meeting Support Services, Building Maintenance and Physical Security as well as Environmental Compliance and e-Resource services. The trainee will join the Meeting Support Services team.

Assignment

  • Provide administrative, logistical and secretarial support to meetings and events organised by ECHA.
  • Liaise with other staff responsible for meetings and conferences.
  • Explore and analyse the use of the main tool used in ECHA for organising meetings (ELM) and propose improvements in the processes.
  • Learn the virtual meeting technologies used by ECHA and assist users when they need to join.
  • Support the administration of the reimbursement claims by responding to reimbursements related inquiries and collecting the necessary documentation.
  • Prepare reports.

Profile

  • Completed university degree, preferable in the area of Administration, or Hospitality management.
  • Service orientation.
  • Excellent organisational skills and attention to detail.
  • Problem solving skills, often with a tight timetable.
  • Capacity to interact with internal and external stakeholders in a multicultural environment.
  • Experience in using MS Office tools.
  • Good communication and interpersonal skills.
  • Aptitude for teamwork.
  • Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2027

Duration: 6 months

Deadline for applications: 2 November 2026 at noon 12:00 Helsinki time
(11:00 a.m. CET)

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.