Details
Mission and objectives
WHO in the Western Pacific
Together with 37 Member States and areas, we fight infectious diseases like dengue and malaria, and noncommunicable diseases like diabetes and heart disease. Through immunization campaigns and initiatives such as First Embrace, we help mothers and children survive and thrive. We ensure the safety of our environment, our air, our water and our food – all of which impact our health every day. We prepare for and rapidly respond to disasters and emergencies, never losing sight of the fact that we are dealing with issues of life and death. With the stakes so high, we strive for excellence in working to bring better health and well-being to the nearly 1.9 billion people of the Western Pacific Region.
Together with 37 Member States and areas, we fight infectious diseases like dengue and malaria, and noncommunicable diseases like diabetes and heart disease. Through immunization campaigns and initiatives such as First Embrace, we help mothers and children survive and thrive. We ensure the safety of our environment, our air, our water and our food – all of which impact our health every day. We prepare for and rapidly respond to disasters and emergencies, never losing sight of the fact that we are dealing with issues of life and death. With the stakes so high, we strive for excellence in working to bring better health and well-being to the nearly 1.9 billion people of the Western Pacific Region.
Context
The WHO Western Pacific Region (WHO-WPR) Staff Association represents the interests of staff members across the WHO Regional Office for the Western Pacific. It serves as a platform for promoting staff welfare, safeguarding staff rights and interests, and fostering collaboration, engagement, and mutual understanding among personnel throughout the Region.
To effectively carry out its mandate, the Staff Association works closely with staff members, WHO administrative units, and other stakeholders in implementing activities and initiatives that support staff well-being and engagement. This includes coordinating communications, maintaining membership and financial records, organizing meetings and events, and supporting the implementation of the Staff Association workplan.
The Staff Association Management Associate will provide administrative, secretarial, financial, and operational support to the WHO-WPR Staff Association to ensure the efficient implementation of its activities and services. The position will contribute to strengthening organizational effectiveness through effective coordination, record management, financial administration, stakeholder engagement, and support to staff welfare initiatives.
To effectively carry out its mandate, the Staff Association works closely with staff members, WHO administrative units, and other stakeholders in implementing activities and initiatives that support staff well-being and engagement. This includes coordinating communications, maintaining membership and financial records, organizing meetings and events, and supporting the implementation of the Staff Association workplan.
The Staff Association Management Associate will provide administrative, secretarial, financial, and operational support to the WHO-WPR Staff Association to ensure the efficient implementation of its activities and services. The position will contribute to strengthening organizational effectiveness through effective coordination, record management, financial administration, stakeholder engagement, and support to staff welfare initiatives.
Task description
Under the overall guidance of the Chairperson of the WHO-WPR Staff Association and direct supervision of the Treasurer of the WHO-WPR Staff Association, the Staff Association Management Associate will carry out the following tasks:
• Coordinate administrative and secretariat support for the implementation of the Staff Association workplan and activities
• Maintain financial records and supporting documentation, including transaction recording, reconciliations, payroll inputs, financial monitoring, and preparation of financial reports and statements
• Support compliance with Staff Association financial management, procurement, and recordkeeping procedures under the guidance of the Treasurer
• Receive, screen, and manage correspondence, documents, and reports, ensuring timely routing, follow-up, and action on assigned matters
• Maintain and update activity schedules, calendars, and records, and support the coordination of meetings, consultations, events, and special initiatives with relevant stakeholders
• Draft and prepare routine correspondence, announcements, meeting summaries, reports, and other communication materials to support Staff Association operations
• Maintain accurate and up-to-date membership records and support the dissemination of information on Staff Association activities, policies, decisions, and initiatives through appropriate communication channels
• Support initiatives that promote staff engagement, welfare, and effective communication among Staff Association members
• Assist in the management of Staff Association merchandise and inventories, including monitoring stock levels, sales records, quality control, and related administrative processes
• Maintain records related to supplier contracts and coordinate with vendors and service providers as required
• Collaborate with Staff Committee members, WHO administrative units, and external stakeholders to support the effective implementation of Staff Association priorities and activities
• Perform other related duties and responsibilities as assigned by the Chairperson or the Staff Committee
• Coordinate administrative and secretariat support for the implementation of the Staff Association workplan and activities
• Maintain financial records and supporting documentation, including transaction recording, reconciliations, payroll inputs, financial monitoring, and preparation of financial reports and statements
• Support compliance with Staff Association financial management, procurement, and recordkeeping procedures under the guidance of the Treasurer
• Receive, screen, and manage correspondence, documents, and reports, ensuring timely routing, follow-up, and action on assigned matters
• Maintain and update activity schedules, calendars, and records, and support the coordination of meetings, consultations, events, and special initiatives with relevant stakeholders
• Draft and prepare routine correspondence, announcements, meeting summaries, reports, and other communication materials to support Staff Association operations
• Maintain accurate and up-to-date membership records and support the dissemination of information on Staff Association activities, policies, decisions, and initiatives through appropriate communication channels
• Support initiatives that promote staff engagement, welfare, and effective communication among Staff Association members
• Assist in the management of Staff Association merchandise and inventories, including monitoring stock levels, sales records, quality control, and related administrative processes
• Maintain records related to supplier contracts and coordinate with vendors and service providers as required
• Collaborate with Staff Committee members, WHO administrative units, and external stakeholders to support the effective implementation of Staff Association priorities and activities
• Perform other related duties and responsibilities as assigned by the Chairperson or the Staff Committee
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.