Aviation Quality Assurance Officer P3

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT:

The Aviation Quality Assurance Officer is based in Rome, Italy, and reports to the Head of Aviation Quality Assurance within the Aviation Quality Assurance Unit (QAU). The position contributes to the implementation and continuous improvement of quality assurance, compliance monitoring, and environmental sustainability activities across WFP Aviation operations.

The role supports the application of aviation quality standards, regulatory requirements, and organizational policies throughout Headquarters, Regional and Country Offices. Working closely with operational and technical stakeholders, the incumbent assists in monitoring compliance, analyzing performance information, identifying improvement opportunities, and promoting consistency in aviation governance and assurance processes.

The position also supports the implementation of WFP Aviation's Environmental and Sustainability Programme by contributing to initiatives that strengthen environmental performance and ensure alignment with relevant international standards and organizational objectives.

JOB PURPOSE:

To support the implementation and continuous improvement of WFP Aviation's quality assurance, compliance monitoring, and environmental sustainability programme, contributing to safe, efficient, accountable, and compliant aviation operations worldwide.

The position provides technical support in the monitoring of aviation quality standards, regulatory compliance, operational performance, and continuous improvement initiatives across WFP Aviation. It also serves as a focal point for environmental sustainability activities within the Aviation Service, supporting the implementation of environmental management initiatives, performance monitoring, reporting, and the integration of sustainability principles into aviation processes and practices.

Through these efforts, the role contributes to strengthening organizational effectiveness, environmental responsibility, and operational excellence across WFP Aviation operations.

ACCOUNTABILITIES:

• Support the implementation and continuous improvement of WFP Aviation's Quality Assurance Framework, contributing to the consistent application of aviation standards, compliance requirements, and assurance processes across Headquarters, Regional, and Country Offices.

• Conduct and coordinate quality assurance and compliance monitoring activities, including the analysis of audits, assessments, inspections, investigations, and compliance reviews; monitor the implementation of corrective and preventive actions and support continuous improvement initiatives across aviation operations.

• Contribute to the development, review, harmonization, and maintenance of aviation policies, procedures, standards, guidance materials, and quality assurance documentation, ensuring alignment with WFP requirements, ICAO Standards and Recommended Practices (SARPs), applicable regulations, and industry best practices.

• Analyze operational, safety, compliance, quality, and environmental performance data to identify trends, emerging risks, systemic issues, and opportunities for improvement, and provide recommendations, reports, and management information to support evidence-based decision making.

• Serve as a technical focal point for the implementation and continuous improvement of WFP Aviation's Environmental Management Programme, supporting the integration of environmental sustainability principles into aviation activities, monitoring environmental performance indicators, and contributing to the achievement of organizational environmental objectives.

• Support the development and maintenance of environmental sustainability initiatives, tools, guidance materials, reporting mechanisms, awareness activities, and performance monitoring processes, promoting compliance with relevant environmental standards and the adoption of industry best practices across WFP Aviation operations.

• Provide technical support and guidance to Headquarters, Regional, and Country Offices on quality assurance, compliance monitoring, environmental management, and continuous improvement practices, promoting consistency, standardization, and knowledge sharing across the organization.

• Maintain effective collaboration with internal and external stakeholders and contribute to reporting, training, knowledge management, and programme support activities related to aviation quality assurance, compliance, and environmental sustainability, and perform other related duties as required.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education: Advanced University Degree in Aviation Management, Aeronautical Engineering, Aviation Safety, Air Transport Management, Logistics, or a related field.

Alternatively, a First University Degree combined with additional years of relevant professional experience and recognized aviation qualifications, such as an Airline Transport Pilot License (ATPL), Commercial Pilot License (CPL), Air Traffic Control License, Flight Operations Officer/Flight Dispatcher License, Aeronautical Engineering qualification, Remote Pilot License, or equivalent professional aviation certification.

Experience: A minimum of five (5) years of progressively responsible professional experience in aviation operations, aviation safety, aviation quality assurance, compliance monitoring, environmental management, operational support, or other related aviation functions.

Experience in one or more of the following areas is desirable:

• Aviation quality assurance, compliance monitoring, audits, inspections, assessments, investigations, or safety oversight activities.

• Supporting the implementation and continuous improvement of aviation procedures, standards, guidance materials, management systems, or operational frameworks.

• Monitoring operational, safety, quality, compliance, or environmental performance and preparing analyses and reports to support decision making.

• Supporting environmental sustainability initiatives, environmental management systems, performance monitoring programmes, or related compliance activities within aviation or transport operations.

• Working in humanitarian, international, regulatory, commercial aviation, or multi-country operating environments.

• Coordinating and collaborating with aviation operators, Civil Aviation Authorities, UN agencies, governmental organizations, or other aviation stakeholders.

• Supporting the delivery of training, awareness, knowledge-sharing, or capacity-strengthening initiatives related to aviation quality assurance, compliance, safety, or environmental management.

Knowledge & Skills:

• Good knowledge of ICAO Standards and Recommended Practices (SARPs), aviation regulatory frameworks, quality assurance principles and compliance monitoring methodologies.

• Knowledge of aviation safety management, operational risk management and continuous improvement practices.

• Understanding of humanitarian aviation operations and aviation governance frameworks.

• Familiarity with environmental sustainability principles and their application within aviation operations.

• Ability to analyze operational and performance information and prepare clear technical recommendations and reports.

• Ability to support audits, assessments, inspections and follow up activities.

• Strong analytical, organizational and problem-solving skills.

• Good communication and stakeholder engagement skills, including the ability to communicate technical information clearly to different audiences.

• Ability to work collaboratively in multicultural and multidisciplinary environments.

• Proficiency in Microsoft Office applications and data analysis/reporting tools.

Language: Full proficiency (level C) in English. Knowledge of other UN languages

would be desirable.

TERMS AND CONDITIONS

• This is an International Professional position and is open to all nationalities.
• Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.
• The selected candidate will be employed on a fixed-term contract with a probationary period of one year.
• This position is open to both internal and external candidates.
• WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel, visa and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance. For more information, visithttps://icsc.un.org/.
• The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.