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- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The unsustainable management of globally traded commodity crops (cacao, coffee and oil palm), and their expansion into forest areas, are leading to major impacts on globally important biodiversity, the degradation of soil and water resources, the loss of carbon stocks, and the degradation of watersheds that are vital for maintaining water flows to rice production areas. Rice production is itself a source of globally significant environmental impacts, in the form of the contamination of soil and globally- important aquatic ecosystems due to excessive and inappropriate use of agricultural chemicals, and the generation of methane (a potent greenhouse gas) from flooded paddy systems.
A narrow focus on the production of globally-traded cash crops by farmers is environmentally and socially unsustainable – even in the case of perennial crops such as coffee and cacao that have the potential to yield environmental benefits if appropriately managed – because of the volatility of global markets for these crops and their vulnerability to the effects of global climate change. A large number of major global value chain actors have committed to sustainable sourcing of the products that they trade, in order to comply with corporate social and environmental responsibility goals and to satisfy consumer requirements for sustainable production. This presents farmers with a major potential source of market-based incentives for sustainable production, but at present their ability to take advantage of this opportunity is constrained by their disconnection from these “green” value chains and their limited technical capacities to satisfy their requirements in terms of environmental standards, product quality and reliability of supply.
Despite significant policy commitments to sustainability by the Government of Indonesia, capacities, knowledge, tools, regulatory instruments and incentives for putting these into practice are still inadequately developed, and the agricultural and environmental sectors continue to be highly compartmentalized, lacking the integrated vision that is required if social and economic development and landscape management are to be sustainable.
With the funding support from the Global Environment Facility (GEF), the Government of Indonesia, led by the Coordinating Ministry for Food Affairs (CMFA) and with technical support from UNDP and FAO is preparing the full-size project implementation entitled “Strengthening sustainability in commodity and food systems, land restoration and land use governance through integrated landscape management for multiple benefits in Indonesia (FOLUR)”. The project aimed to ensure sustainable value chains of palm oil, coffee, and cocoa via application of a comprehensive land use approach linking biodiversity conservation, restoration, and production at scale.
The incumbent will be office-based at the FAO Indonesia Country Office and the FOLUR Project Management Unit (PMU) in Jakarta, Indonesia.
Reporting Lines
Under the overall administrative supervision of the FAO Representative in Indonesia, direct supervision of Assistant FAO Representative (Programme).
Technical Focus
Agriculture, Forestry, Rural Livelihoods, Development Management, Integrated Landscape Management, Project Management.
The National Project Assistant for FOLUR (PA) will support the National Project Manager (NPM) in particular and the Project Management Unit (PMU) in general to consistently implement UNDP, FAO, and/or project’s Standard Operating Procedures (SOP) as well as the Government of Indonesia’s rules and regulations.
Tasks and responsibilities
The planning aspects:
• Collect, compile, and summarize data and information on specific project-related topics or issues to be integrated into project planning under Ministry of Agriculture and Ministry of Forestry
• Support the formulation of the project annual work plan and quarterly work plan under the Ministry of Agriculture (MoA) and Ministry of Forestry (MoFor) based on the multiyear work plan as stated in the Project Document.
• Provide assistance to prepare and review project supporting documents required for project planning under Ministry of Agriculture and Ministry of Forestry.
• Review project supporting documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distributes project documents to relevant parties upon approval.
• In close cooperation with project technical team, support coordination and communication with related sub-directorate within MoA and MoFor and strategic partners at any other related ministries to ensure the integration of the proposed activities with other line ministry’s activities.
The implementation aspects:
• Support the preparation of implementation of project activities under the Ministry of Agriculture and Ministry of Forestry.
• Collect, compile, and consolidate data and information related to the project implementation progress, achievements and results-based oriented.
• Support to review project expenditures and make a comparison with the proposed budget of the Ministry of Agriculture and Ministry of Forestry based on the review results.
• Support the implementation of project standard operating procedures in line with the government and FAO’s regulations.
• Assist in identifying the emerging challenges and issues during the project implementation and discussing it with the Project Management Unit
• Conduct any other tasks related to project implementation as required by National Project Manager
Monitoring aspects:
• Provide support to develop tools and instruments for project monitoring and evaluation.
• Assist to monitor the implementation of project activities under MoA and MoFor including challenges, expenditures, and progress towards achieving the project output at field level.
• Provide inputs, information and statistics, figures, infographics for project progress monitoring and its reports to Project Management Unit
• Assist in monitoring and reviewing the implementation of project activities and its achievements against the project work plan and budget.
• Provide input based on project achievements and budget delivery.
• Participate in the field visit to monitor and document project implementation progress, challenges and issues on the ground as required by National Project Manager.
The reporting aspects:
• Collect and analyze data and information related to project implementation progress and achievement under MoA and MoFor and report it in results-based and timely manner.
• Provide support in collecting and tabulating co-financing supported project activities including the number of beneficiaries, budget allocation under Ministry of Agriculture and Ministry of Forestry.
• Support to review learning materials, reports and any other related documents provided by service providers.
• Assist MoA and MoFor in producing and documenting all kinds of project related reports including visibility materials.
• Ensure the maintenance of sound filling system, minutes of meeting and recording of all project activities and results.
• Support MoA and MoFor in preparing and producing good quality editing and formatting monthly reports, quarterly reports, project progress reports and all project related documents.
• Provide assistance and support to the MoA and MoFor in preparing bi-annual Project Progress Report (PPR) as stated in Annex 7 of the Operational Partners Agreement (OPA) by using all reports as stated above as main references.
• Support Project Management Unit to prepare annual Project Implementation Progress (PIR) and all related supporting documents for the PIR based on the information provided in the PPR.
Knowledge management aspects:
• Identify entry points for knowledge generations and knowledge sharing from project experience.
• Support MoA and MoFor in preparing workshops, seminars, training and any other project-related events.
• Document and produce human interest stories on good practices and benefits obtained by project beneficiaries and provide them to Monitoring and Evaluation (M&E) and Knowledge Management Specialist for further processing.
• Contributions to knowledge networks and communities of practice.
• Ensure active participation in learning and knowledge sharing.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in agriculture, Forestry, Rural Livelihoods, Development Management, Integrated Landscape Management or other relevant fields is an asset.
• Minimum 5 years professional experience in relevant project management, preferably in the field of agriculture or rural development.
• Working knowledge (level C) of English and Bahasa Indonesia.
• National of Indonesia or resident of the country with a valid work permit.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Meeting/workshop/training organizing, facilitation skills, administrative support, project planning and implementation, project monitoring, reporting, knowledge management.
• Demonstrating/safeguarding ethics and integrity.
• Demonstrate corporate knowledge and sound judgment.
• Building and promoting effective teams, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
• Self-development, initiative-taking.
• Acting as a team player and facilitating teamwork.
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background.
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encourage the learning of others.
• Informed and transparent decision making.
• Communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity.
Selection Criteria
• Knowledge of and experience in supporting administration of Government and FAO/UNDP development projects dealing with environmental issues will be highly desirable.
• Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Good inter-personal communication skills.
• Full-time availability for project management support duties is essential.
• Familiar with Government and UN/FAO/UNDP procedures would be desirable.
• Up-to-date computer skills required, knowledge of spreadsheet and database packages.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
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