Details
Mission and objectives
About OCHA Pacific
The Pacific is one of the most disaster-prone regions in the world. Small, vulnerable island states are isolated by vast expanses of ocean. They experience frequent and intense disasters with disproportionately high economic, social and environmental consequences.
In 1999, OCHA established an office for the Pacific (OP) to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors.
Emergency Preparedness & Response
The first responders in any emergency are disaster-affected people and their governments. OCHA’s key objective is to support national efforts to protect the lives, livelihoods and dignity of people in need. International assistance can only be mobilized when a request is made by the affected government.
OCHA maintains a surge support capacity that allows the international humanitarian system to establish quick links with affected countries. It does this through the response capacity of its staff in the Pacific, the UN Disaster Assessment and Coordination (UNDAC) system, OCHA global staff, standby partners, and through the coordination of Pacific Humanitarian Team clusters and member organizations. This flexible approach allows OCHA to find different and appropriate solutions for assistance requests across the Pacific.
OCHA OP personnel can provide support in information management, reporting, mapping, media and communications, assessments, humanitarian financing and inter-cluster coordination. OCHA can deploy UNDAC teams at short notice to assist in the coordination of incoming international relief at the earliest stages of an emergency.
The Pacific is one of the most disaster-prone regions in the world. Small, vulnerable island states are isolated by vast expanses of ocean. They experience frequent and intense disasters with disproportionately high economic, social and environmental consequences.
In 1999, OCHA established an office for the Pacific (OP) to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors.
Emergency Preparedness & Response
The first responders in any emergency are disaster-affected people and their governments. OCHA’s key objective is to support national efforts to protect the lives, livelihoods and dignity of people in need. International assistance can only be mobilized when a request is made by the affected government.
OCHA maintains a surge support capacity that allows the international humanitarian system to establish quick links with affected countries. It does this through the response capacity of its staff in the Pacific, the UN Disaster Assessment and Coordination (UNDAC) system, OCHA global staff, standby partners, and through the coordination of Pacific Humanitarian Team clusters and member organizations. This flexible approach allows OCHA to find different and appropriate solutions for assistance requests across the Pacific.
OCHA OP personnel can provide support in information management, reporting, mapping, media and communications, assessments, humanitarian financing and inter-cluster coordination. OCHA can deploy UNDAC teams at short notice to assist in the coordination of incoming international relief at the earliest stages of an emergency.
Context
OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.
Task description
Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks:
• Support day-to-day administrative processes, records management and office trackers.
• Assist with travel and mission arrangements and related supporting documentation and follow-up.
• Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
• Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
• Support office inventory supplies and asset records and contribute to physical verification exercises.
• Assist with logistics for meetings, workshops, trainings and official visits.
• Contribute to updating practical administrative templates, checklists and handover files.
• Support day-to-day administrative processes, records management and office trackers.
• Assist with travel and mission arrangements and related supporting documentation and follow-up.
• Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
• Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
• Support office inventory supplies and asset records and contribute to physical verification exercises.
• Assist with logistics for meetings, workshops, trainings and official visits.
• Contribute to updating practical administrative templates, checklists and handover files.
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.