Details
Mission and objectives
The IOM Mission in Ukraine was established in 1996. In line with IOM’s global strategy, IOM Ukraine aims at advancing the understanding of the opportunities and challenges of migration in the Ukrainian context.
The IOM Mission in Ukraine provides assistance to internally displaced persons (IDPs) and conflict-affected people, fights trafficking in human beings, assists the Government in dealing with irregular migration, improving its migration management system, and creating migrant-inclusive health practices and policies. IOM supports the development of comprehensive and evidence-based migration policies and legislation in line with international norms and builds government’s capacity in harnessing the development potential of migration, among others, by creating incentives for migrants’ remittances investment and offering evidence-based policy advice to enhance labour migration management.
During 24 years of presence in Ukraine, IOM has assisted over half a million migrants (Ukrainians and other nationalities), IDPs, potential migrants, victims of trafficking and other vulnerable groups, directly or through its project partners.
The IOM Mission in Ukraine provides assistance to internally displaced persons (IDPs) and conflict-affected people, fights trafficking in human beings, assists the Government in dealing with irregular migration, improving its migration management system, and creating migrant-inclusive health practices and policies. IOM supports the development of comprehensive and evidence-based migration policies and legislation in line with international norms and builds government’s capacity in harnessing the development potential of migration, among others, by creating incentives for migrants’ remittances investment and offering evidence-based policy advice to enhance labour migration management.
During 24 years of presence in Ukraine, IOM has assisted over half a million migrants (Ukrainians and other nationalities), IDPs, potential migrants, victims of trafficking and other vulnerable groups, directly or through its project partners.
Context
This United Nations Volunteers (UNV) assignment is part of IOM Ukraine’s Civil Society Organization (CSO) Fund. The incumbent will be dedicated to supporting the financial verification of supporting documents for IOM Ukraine’s CSO Fund, which provides learning and financial grants to CSOs under two projects, namely (i) the Hromada Reconstruction and Empowerment Facility (HREF), and (ii) the Reconstruction and Localisation Efforts in Hromadas project.
Under the overall supervision of the Chief of Mission, the Implementing Partners Support Coordinator and the direct supervision of the Senior Programme Support Associate (IP Financials), the incumbent will be responsible and accountable for providing the necessary specialized support in matters of finance nature for the IOM Mission in Ukraine.
Under the overall supervision of the Chief of Mission, the Implementing Partners Support Coordinator and the direct supervision of the Senior Programme Support Associate (IP Financials), the incumbent will be responsible and accountable for providing the necessary specialized support in matters of finance nature for the IOM Mission in Ukraine.
Task description
1. Assist with the control and monitoring of the financial activities and resources of the IOM Mission in Ukraine.
2. Review Grant Recipient Entities’ and/or Implementing Partners’ project budgets and prepare project budget utilizations according to IOM’s format to regularly update program staff with information relating to the assigned projects, support the finance control process and analyse variances between budget and actual expenditures.
3. Track debtors and creditors’ accounts, work closely with the relevant units and IOM staff to ensure timely settlement of pending advances and prepare the required reports.
4. Perform verification of Grant Recipient Entities’ and/or Implementing Partners’ Financial Reports. Assist in providing financial onboarding trainings and follow-up trainings when required.
5. Ensure proper maintenance and completeness of financial documents; contact CSOs and Implementing Partners when required. Maintain an e-filing system for supporting documents.
6. Bring to the attention of the Senior Programme Associate and/or related program staff any relevant financial and reporting issues.
7. Assist in Due Diligence Assessment of potential/current Grant Recipient Entities and/or Implementing Partners.
8. Perform such other duties as may be assigned.
2. Review Grant Recipient Entities’ and/or Implementing Partners’ project budgets and prepare project budget utilizations according to IOM’s format to regularly update program staff with information relating to the assigned projects, support the finance control process and analyse variances between budget and actual expenditures.
3. Track debtors and creditors’ accounts, work closely with the relevant units and IOM staff to ensure timely settlement of pending advances and prepare the required reports.
4. Perform verification of Grant Recipient Entities’ and/or Implementing Partners’ Financial Reports. Assist in providing financial onboarding trainings and follow-up trainings when required.
5. Ensure proper maintenance and completeness of financial documents; contact CSOs and Implementing Partners when required. Maintain an e-filing system for supporting documents.
6. Bring to the attention of the Senior Programme Associate and/or related program staff any relevant financial and reporting issues.
7. Assist in Due Diligence Assessment of potential/current Grant Recipient Entities and/or Implementing Partners.
8. Perform such other duties as may be assigned.
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