Communication Assistant

A. Communication Materials and Content
•Support production of AFPPD Global communication materials in line with approved branding and communication guidance.
•Assist in drafting and preparing website stories, news updates, social media posts, newsletters, event announcements, fact sheets and other routine communication materials.
• Assist the Communication Consultant in collecting information and developing stories highlighting
parliamentary activities, achievements and regional initiatives.
• Proofread, format and prepare communication materials for review and approval.
• Support editing and formatting of programme reports, meeting reports, publications, presentations
and event materials.
B. Website, Social Media and Digital Communications
• Maintain and regularly update the AFPPD Global website with approved content.
• Prepare and upload approved content to AFPPD Global's LinkedIn, X, Threads, Instagram and
other approved social media channels.
• Assist in maintaining a regular posting schedule and content calendar.
• Monitor digital platforms and flag outdated information or content requiring correction.
• Maintain organized records of published website and social media content.
C. Newsletters and Publications
• Support preparation and production of AFPPD Global newsletters and other regular
communication products.
• Compile programme updates, photographs, news and other materials.
• Assist with editing, formatting, layout coordination and distribution.
• Maintain an organized archive of newsletters, publications and communication products.
D. Programme and Event Communications
• Support communication activities for parliamentary meetings, conferences, dialogues, workshops
and other AFPPD Global activities.
• Assist in preparing communication and visibility materials before, during and after events.
• Support documentation of events and key milestones through written summaries, photographs and
video materials.
• Collect and organize photographs, videos, presentations, speeches and other event materials.
• Assist in preparing post-event news stories, social media content and highlights.
• Provide on-site communication support when required.
E. Stories, Media and Visibility Support
• Work with the Communication Consultant and Programme Officer to identify activities and
achievements suitable for communication.
• Collect information, quotations, photographs and other materials required for stories.
• Maintain relevant media, partner and stakeholder contact lists.
• Assist with approved press and media materials and maintain records of media coverage.
F. Branding, Vendors and Records
• Ensure routine communication materials use approved AFPPD Global logos, templates and
branding.
• Support coordination with designers, printers, photographers, videographers and other
communication service providers.
• Follow up on agreed communication deliverables where required.
• Maintain approved templates, logos, photographs, videos and other communication resources in an
organized filing system.
G. Coordination
• Work closely with the Communication Consultant on day-to-day communication assignments
while remaining under the supervision of the Executive Director.
• Coordinate with the Programme Officer and Secretariat staff to obtain accurate programme
information and materials.
• Coordinate with Finance and Operations on approved procurement, contracting, payment
documentation and logistical requirements relating to communication activities.
• Perform other communication-related duties assigned by the Executive Director.
4. Division of Responsibilities
The Communication Consultant will lead communication strategy, key messaging, substantive writing,
editorial direction, campaigns, media engagement, social media development and quality assurance.
The Communication Assistant will support implementation through routine content preparation,
website and social media updates, newsletter compilation, event documentation, communication
records, material collection and operational follow-up. Both positions remain under the overall
purview of the Executive Director.
5. Qualifications and Experience
• Diploma or Bachelor's degree in Communications, Public Relations, Journalism, Media Studies,
Marketing, Digital Media or another relevant field.
• Relevant experience in communications, content preparation, social media, website administration
or related work is desirable.
• Experience supporting communication for programmes, events, NGOs, international organizations
or similar institutions would be an advantage.
• Fresh graduates with relevant communication and digital skills may also be considered.
6. Skills and Competencies
• Good written and verbal communication skills in English.
• Good writing, editing and proofreading skills.
• Familiarity with website content management systems and major social media platforms.
• Basic graphic design, photography, video editing or digital content skills would be an advantage.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments and meet deadlines.
• Ability to work collaboratively in a multicultural and international environment.
7. Language Requirements
Good command of written and spoken English is required. Proficiency in Bahasa Malaysia is required
for effective local coordination. Knowledge of other languages used in the Asia-Pacific region would
be an advantage.
8. Reporting and Working Relationship
The Communication Assistant shall report directly to the Executive Director. The Assistant will work
closely with the Communication Consultant in implementing day-to-day communication activities.
The Consultant may provide technical and editorial guidance, but this does not establish a separate
supervisory reporting line. Both positions remain under the overall purview and direction of the
Executive Director.
How to Apply
Interested candidates are invited to submit the following documents by email to
secretariat@afppdglobal.org by 6 November 2026:
• Curriculum Vitae (CV) in English, including current telephone number and email address.
• Motivation Letter / Cover Letter in English outlining relevant experience and suitability for the
position.
• Copy of identification document and, where applicable, valid employment or immigration
documentation.
Please indicate "Application - Communication Assistant" in the email subject line