Vacancy Notice
Pacific Regional Delegation – Suva Site seeks to fill the following position:
Finance & Administration Site Manager
(Resident Position, Suva-based)
ROLE PURPOSE
Finance & Administration Site Manager is accountable for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, and acts as Human Resources and/or Logistics Focal Point in the absence of a dedicated specialist in Suva. S/he has responsibilities within the assigned site concerning financial business partnering, risk management, financial compliance, resource management and quality administrative services.
FINANCE RESPONSIBILITIES
- Supervises, or in charge of, the accounts of the delegation/structure; may be asked to contribute to prepare the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Ensures compliance with statutory reporting requirements and regularly assesses the financial situation (including treasury) in Suva site.
- Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly applied and monitored, ensuring compliances with ethical standards and mitigating financial risks.
- Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.)
- Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
- Supports the Head of Mission in establishing (and updating) the Risk Assessment for the mission, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
- Supervises the cash disbursements and payments, including salaries and working advances.
- Analyses the set-up of the premises, including passive security, and proposes corrective measures where necessary. Takes part in drawing up lease agreements.
- Provide general administrative support including filing and the preparation of financial report/acquittal copies for the ICRC and Pacific National Society (PINS).
LOGISTIC RESPONSIBILITIES
- Together with Logistic Manager, provides support in accordance with logistics standards, ICRC rules, financial procedure and regulations.
HUMAN RESOURCES AND STAFF HEALTH RESPONSIBILITIES
- Acts as the HR Focal Point of Suva site.
- Ensure the accurate implementation of staff management policies and procedures across the Suva site and monitor compliance with local labour laws and staff regulations, with support from the FAD Country Manager and HR Manager.
- Manage HR administration and processes, including conflict resolution, staff welfare, disciplinary matters, performance management and development, annual salary reviews, learning & development, audit process, and employment contract terminations.
- Support recruitment and the full employee lifecycle in Suva site.
- Process monthly payroll for staff in Suva, including loans, salary advances, deductions, and other payroll-related matters.
- Maintain accurate leave and absence records in the payroll system and ensure compliance with local salary, tax, insurance, and social plan obligations.
- Ensure adherence to staff health procedures, including medical emergency protocols and sick leave management.
- Serve as the onsite contact for health facility and first aid kit updates with Staff Health’s support.
REQUIRED KNOWLEDGE AND EXPERIENCE
- 3 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
- Experience in an international working environment, abroad or with an international organization/development agency.
- University degree in business administration, finance/accounting or human resources, or hospitality management.
- Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) is an asset.
- Fluent command of English.
- Computer literacy.
Your profile:
- Able to work well under pressure and to adapt to changing priorities.
- Versatile generalist with experience in finance, logistics, HR, and administration.
- Can work independently but also a good team player.
- Good interpersonal, organizational, time, and information management skills.
- Dynamic and with a solid sense of responsibility.
- High ethical standards and professionalism.
- Excellent knowledge of Suva/Fiji Region.
- Good communication skill.
Our offer:
- Competitive salary package, language, and other professional development training opportunities.
- Basic Salary range : FJD 45,591–50,024,00 gross per year, inclusive of 13th month salary in pro-rata basis in accordance with the period worked.
- Annual Salary Increase as per internal regulation.
- 20 days of paid holiday leave per year, pro-rata basis in accordance with the period worked.
- Health Insurance.
- FNPF benefit.
- International Retirement Saving Plan (IRSP).
- Teleworking maximum 2 days per week.
- Diverse, inclusive, and humanitarian-minded workforce.
- An opportunity to contribute to the ICRC’s efforts to protect and assist victims of armed conflict and other situations of violence worldwide.
Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as their salary expectations by email only to: suv_all_services@icrc.org with the subject of “Finance & Administration Site Manager”.
Applications are accepted only from candidates with Fiji citizenship, and must be available to travel, domestically and internationally. Please note that only candidates invited to the interview will be contacted. Prior to interviews, the candidates will undergo tests to assess their written communication skills.
Deadline to submit application: 13 November 2026
Expected joining date: 14 December 2026 (negotiable)