• Contract type: Local Agent

Who we are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the European Union is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to the Arab Republic of Egypt, Cairo works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Egyptian government in areas that are part of the EU’s remit.

What we offer

A post of Secretary (Local Agent Group 3 - Ref: 499719) in the Delegation’s Administration Section under a fixed-term employment contract of 2 years, with a possibility of renewal under reserve of budgetary availability and operational considerations. The team consists of 25 people and there are occasional atypical working hours. 


Under this post, the recruited person will be attributed to functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in Accounting, Infrastructure and Logistics.

Key Responsibilities will be to assist in:

  • Staff recruitment process; maintain accurate and up-to-date employee records;

  • Payroll preparation and monitor employee attendance, leave, and absences;

  • Management of the Delegation’s office premises and logistics (including maintenance of office premises and Residence, management of housing, management of cars and drivers, archiving, …);

  • Initiation and follow up of procurements procedures;

  • Accountancy of administrative expenditure;

  • Management of budget;

  • Financial transactions and relation with the Delegation’s bank;

  • Cash management;

  • Management of missions; 

  • First back-up for protocol, consular and Customs matters;

  • Basic IT Support activities, under supervision;

  • Handling employee queries in coordination with line managers;

  • Back-up of Administration Section as required;

  • Any other task as instructed by the Head of Administration.

Functions and duties:

  • Operational & administrative support and coordination (Missions)
  • Human resource management – Assistance in management of local staff (permanent or temporary)
  • Infrastructure & logistics – Assistance to users and in management of Delegation’s premises
  • Procurement and contacts with suppliers
  • Budget, finance, contracts & accounting management

Minimum requirements / eligibility criteria (necessary for the application to be considered)

  • High School Degree or equivalent;

  • Minimum 3 years of experience as Secretary in several of the relevant fields indicated above. The professional experience must be acquired after the date on which the qualification allowing access to the post was obtained;

  • Excellent knowledge (C2 level in CEFR) of English and Arabic (written and spoken);

  • Excellent computer skills and knowledge of office software and IT tools (Words, Excel…);

  • Right to residence and work in Egypt (if no Egyptian national, please add a copy of your residence visa and work permit in your application).

Assets/selection criteria (basis for awarding points to select the best applicant)

  • University level education;

  • IT Support experience;

  • Experience of working in a team in multi-disciplinary and multi-cultural environment;

  • Having a good understanding of the values and of the mission of the European Union;

  • Previous experience in European and/or international organization’s cooperation;

  • Previous professional experience in Member States of the European Union;

  • Knowledge of other EU language(s);

  • Performing high professional standards with regards to reliability, confidentiality, personal integrity, loyalty and flexibility;

  • Having the capacity to focus on priorities and to organize work to deliver on time; 

  • Teamwork fluency and capacity to work under pressure and to respond quickly to new demands;

  • Having the capacity to communicate clearly and concisely (orally and in writing);

  • Resilience to stress.

The base salary will depend on relevant and verified employment experience, typically starting from EUR 1,145 payable in Egyptian Pounds based on the InforEuro exchange rate of the month of payment (see: https://commission.europa.eu/funding-tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate-inforeuro_en). 

There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan. 

The expected start date will be 01/12/2026. 

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and the Europass CV, practical testing and interviews. 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. 

The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.