Senior Project Associate (LMI)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

IOM Ethiopia’s Migration Management and Government (MMG) Unit works closely with the Government of Ethiopia, and various stakeholders to contribute to addressing the migration governnance needs, as well as to promote and uphold the rights of individuals and their communities. The Unit has three main areas of intervention: Coordination and Capacity Development support (CCD), Immigration and border governance (IBG), and Labor Mobility and Social Inclusion (LMI).

IOM’ Ethiopia Labour Mobility and Social Inclusion programme provides policy, regulatory and operational guidance in matters related to labour and human mobility facilitation, integration and social cohesion, and diaspora engagement as an enabler of sustainable development in line with the 2030 Agenda for Sustainable Development. 

Under the overall supervision of the Senior Migration Management and Governance Officer, and the direct supervision of the National Programme Officer (LMI), the Senior Project Associate (Labor Migration and Social Inclusion – LMI) will support the technical, operational and administrative implementation of Labor Mobility and Social Inclusion projects within the LMI portfolio.

The incumbent will serve as the operational technical focal point for Youth Business Incubator (YBI) initiatives and will support other labor migration and social inclusion -related initiatives implemented under the LMI portfolio. The incumbent will provide technical coordination support under the guidance of the National Programme Officer LMI, in alignment with approved project documents, donor requirements and IOM standards.

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of project activities. 

2. Compile, summarise, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.   
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls, bring them tothe attention of the supervisor and suggest corrective measures to address delivery gaps.
6. Draft correspondence on project issues, prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organise meetings, workshops and training sessions, prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries. Set up and maintain files/records.
9. Participate in meetings and conferences. Maintain effective liaison and coordination with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.       
10. Monitor work of implementing partners and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operating Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit. May supervise other staff as assigned. 
13. Perform such other relevant duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant professional experience; or,
• High School diploma with six years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project implementation in institutional system strengthening, labor mobility related areas, diaspora engagement as well as training and capacity building is required.

• Experience supporting operational activities related to youth employment/entrepreneurship is requited. 

• Experience working with Ministry of Labor and Skills decentralized administration as well as with the Ethiopian Diaspora Service is required.

• Experience supporting operational activities related to diaspora engagement for knowledge transfer and local development is a distinct advantage.

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations; 

Skills

• Good drafting and reporting skills. 
• Strong coordination and organizational skills.
• Strong coordination skills with communication and other cross cutting activities. 
• Ability to support implementation across technical and operational workstreams. 

• Ability to work effectively with government counterparts and diverse stakeholders

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Amharic is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates, link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

First-Tier candidates (Internal candidates) will be given priority 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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