Project Assistant

Job Description

Open to Internal and External Candidates

Position Title               :  Project Assistant

Duty Station                :  Bangkok, Thailand

Classification              :  General Service (G-3, THB 46,726.00 per month)

Type of Appointment :   One Year Fixed-Term Contract 

                                      (Initial 12 months with possibility of extension)

Estimated Start Date  :  As soon as possible

Closing Date               :  12 November 2026 (11:59 PM, Bangkok Time)

(Open for Thai Nationals Only)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Project Manager and direct supervision of the National Project Officer, the Project Assistant will provide administrative, logistical and operational support to the implementation of the Project “Advancing Stabilization, Recovery and Resilience in Thailand’s Eastern Border Areas, with a focus on community enhancement, skills development and economic recovery in targeted provinces.

The project aims to support stabilization, socioeconomic recovery and longer-term resilience in communities in Thailand’s eastern border areas, working in close coordination with relevant national, provincial and local authorities. Its priority interventions focus on community enhancement, skills development and economic recovery, complementing existing government initiatives and local development priorities.

The Project Assistant will support the day-to-day administrative and logistical arrangements for project activities, maintain project records and documentation, assist with procurement and financial documentation, and support activity monitoring and reporting to facilitate the timely and efficient implementation of project activities in targeted provinces.

Responsibilities

1. Provide general/clerical assistance in the implementation of project activities. 

2. Retrieve, compile, summarise, and present information/data on specific project topics.

3. Assist in monitoring budget and updating budget related information.   

4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions. 

5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

6. Support the organisation of meetings, workshops and training sessions. 

7. Respond to general information requests and inquiries; set up and maintain files/records. 

8. Perform such other relevant duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with one years of relevant professional experience; or,

• High School diploma with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations (UN) agencies and non-governmental organisations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage. 

Skills

• Good organizational and time management skills, with the ability to support multiple tasks, maintain accurate records and meet established deadlines.

• Good interpersonal skills, with the ability to work effectively with project team members, government counterparts, implementing partners and other stakeholders.

• Ability to provide administrative and logistical support for project activities, including meetings, workshkps, training sessions, field visits and community-level activities.

• Good documentation and record-keeping skills, including maintaining project files, participant lists, activity records and supporting documentation.

• Ability to assist with procurement, financial and administrative processes in accordance with established organizational procedures.

• Basic knowledge of project monitoring and data collection, including the ability to compile information, update tracking tools and support preparation of activity reports.

• Good drafting skills, including preparing meeting notes, correspondence and routine project documentation in Thai and English.

• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint, and ability to use digital tools for data entry and information management.

• Good attention to detail, accuracy and ability to handle sensitive information with discretion and confidentiality.

• Ability to work collaboratively in a multicultural environment, follow instructions and undertake filed travel to targeted provinces as required.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Thai and English is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.

• a cover letter, indicating the dates of availability;

• a curriculum vitae; 

• a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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