Territorial Context, Security, and Impacts Officer – P03

The salary for this position corresponds to Grade P03, Step 1, in accordance with Staff Rule 103.3 Initial Salary:
(a) A staff member on initial appointment shall be placed in the first step of the grade of post, without exemption.
(b) This rule does not apply to a staff member who is already employed by the General Secretariat and is selected, promoted, demoted, reassigned, or otherwise transferred to a different post. In such cases, salary shall be determined in accordance with the applicable provisions of these Staff Rules.

            
DUTIES AND RESPONSIBILITIES:
This is a team-leader and/or organizer type position expected to take initiative and provide the seasoned execution of a project and/or activities in the fulfillment of the mission of its designated Department/Secretariat, and is assigned all or part of the following responsibilities: (NOTE: these responsibilities and expected results are standardized, and are not necessarily performed by all staff members sharing this job title):

•    Gather, analyze and consolidate information in support of the department/section-specific activities and mission (e.g. projects, cases, initiatives), contributing to the development and strengthening of relations with Member States and key institutions and to the promotion of dialog and principles of justice, security and rule of law, including but not limited to: preparing responses to inquiries from Member States; supporting the organization of meetings, presentations, events and seminars; following up on joint activities at the local and regional levels; drafting reports; and participating in networking activities.
•    Analyze related trends and events affecting the situation in the hemisphere (e.g. political, social, legal, human rights, etc.), recommending actions for the consideration of the supervisor and drafting talking points and background notes.
•    Contribute proposals and participate in the execution of activities in the fulfillment of the department/section mission, including the preparation of fact-finding, needs assessment, and advisory missions to countries and regions.
•    Support the monitoring of the execution of departmental projects and activities (e.g. projects, cases, initiatives), preparing and following up on administrative and financial requests in liaison with the appropriate staff members (e.g. travel, equipment and supplies).
•    Draft, review, validate and edit - for consistency and language - correspondence, reports, cooperation agreements, proposals and joint proposals, budgets, financial reports, work plans, and documents and publications.
•    Oversee the development and maintenance of databases containing information on the department/section-specific activities and mission conducting analyses, and producing reports and summaries on a regular or ad hoc basis
•    Participate in the planning, fundraising, implementation and evaluation of programs, projects and activities at Headquarters and in the field, including participating in training seminars and other programs.
•    Actively engage in the Performance Evaluation System: Provide leadership, guidance, coaching, and motivation to staff by regularly discussing performance and providing feedback; solve interpersonal conflicts; actively support the development and career aspirations of staff; evaluate performance fairly. Also, staff member should Perform other related duties as assigned, including replacing and backstopping for others.

Specific Responsibilities of the Position within MAPP

•    Participate, together with the Territorial Context, Security and Impacts (CTSA) team, the coordinators of other Thematic Areas, and the Regional Offices (ROs), in the monitoring of territorial context, security, and impact dynamics, with particular emphasis on:
     •    Impacts affecting communities, especially those involving social and community leaders, human rights defenders, the recruitment and use of children and adolescents, and the presence of anti-personnel landmines.
     •    The dynamics of illegal armed groups.
     •    The identification of emerging violent actors and the reconfiguration of patterns of violence.
     •    Perceptions of State actions and their positive and negative impacts on peacebuilding in the territories where the MAPP/OAS operates.
•    Apply the established guidelines, and propose improvements, for the continuous systematization of information generated through the monitoring activities carried out by the Regional Offices.
•    Support the operation and use of technological tools (Pre-Mission Bulletin, SIIMAPP, Cartography, and the Geographic Viewer), assisting the Regional Offices in their monitoring work and facilitating the use of information for advocacy with government counterparts.
•    Prepare analytical documents, assessments, and recommendations by geographic area or thematic issue within the mandate related to territorial contexts, security, and impacts, in order to identify emerging dynamics, for review by the supervisor.
•    Support the chief of Mission and senior staff in meetings with counterparts and other stakeholders by providing information, analysis and background notes on the territorial context and the dynamics of the armed conflict, in support of advocacy efforts.
•    Propose, for the supervisor's validation, the cases of greatest relevance to the work of the MAPP/OAS, taking into account the level of influence and advocacy that can be achieved.
•    Participate in territorial analysis exercises and provide inputs and recommendations to ensure optimal monitoring coverage in Priority Attention Zones (PAZs).
•    Support advocacy activities with counterparts and stakeholders on issues related to territorial contexts, security, and impacts.
•    Contribute the Area's technical expertise to internal coordination mechanisms and support the monitoring process within the broader mandate development and implementation framework.

Responsibilities within Knowledge Management System (S/GesCo)

•    Manage the necessary resources (Human Talent, financial, and technological resources) required for the maintenance and operation of S/GesCo.
•    Conduct performance evaluations of the Knowledge Management System within the framework of the periodic assessments conducted by the Human Resources area.
•    Promote a knowledge management culture throughout the organization.
•    Support the identification of risks associated with S/GesCo, when required.
•    Promote training activities and onboarding sessions related to the system.
•    Define and implement corrective actions and continuous improvement initiatives according to the needs of S/GesCo processes.
•    Support and coordinate internal and external audits scheduled for S/GesCo.
•    Ensure the preservation, confidentiality, integrity, and security of information managed within S/GesCo.

General Requirements for all Personnel

•    Maintain appropriate confidentiality, professional ethics, and conduct in accordance with the provisions established in the MAPP/OAS Mission Code of Ethics.
•    Comply with administrative, financial, security, Human Resources, and other applicable rules and regulations issued by MAPP and the General Secretariat for the effective performance of assigned duties.

QUALIFICATIONS:

EDUCATION & EXPERIENCE:  
Essential: First University Degree (Bachelor’s) in Social Sciences, Law, Political Science, Administrative Sciences, or a related field and 7 years of relevant professional experience in functions related to the position (e.g. conflict, security or territorial analysis; human rights; peacebuilding), OR an Advanced University Degree (Master’s) in Social Sciences, Law, Conflict Resolution, Peacebuilding, Human Rights, or a related field and 4 years of relevant professional experience, OR Doctorate and 1 year of relevant experience.

Desirable: Experience or knowledge of the OAS mandate and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system.

COMPUTER SKILLS: Ability to effectively work using Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, and other applications such as Oracle, Visio, Access, Share Point) and software applicable to the area of work.

LANGUAGES:
Essential – Proficient in at least two of the following languages: English, French, Portuguese, and Spanish (read, write and communicate). The lack of proficiency in a second language should not be grounds for elimination during the recruitment and selection process.  

Desirable – Working knowledge of other two OAS official languages.

PERSONAL COMPETENCIES: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills.  Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Accordingly, in accordance with its rules and regulations, the GS/OAS is committed to providing equal employment opportunities and achieving a diverse staff. In selecting candidates, it will take into account equitable geographic representation, as well as gender equity and equality. 

Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65 years.